Job Description
Why Promise Academy?
At Harlem Children’s Zone, our mission is to break the cycle of intergenerational poverty and unlock new possibilities for our children, families, and communities. As the K-12 charter school within HCZ’s cradle-to-career pathway, Promise Academy delivers exceptional education alongside holistic support—empowering young minds, inspiring potential, and creating lasting change. By joining, you become part of a transformative movement dedicated to shaping brighter futures and driving extraordinary outcomes for those we serve.
We’re seeking an Office Manager who shares our goal: to get all our scholars to and through college.
Position Overview:
- Sets up and cleans up after meetings in the conference room.
- Supervises space planning and internal office moves and renovations
- Oversees that maintenance and repairs of office equipment is done in a proper and timely manner
- Interacts with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security.
- Answers the phones and directs all correspondence through the proper channels
- Manages part-time cleaning staff
- Update employee files as needed, maintains staff timesheets and communicates with the payroll department
- Updates the database and tracks the different systems for various purposes.
- Creates new electronic and paper filing systems and maintains them
- Assists with the day-to-day financial recordkeeping as needed (i.e. petty cash payments, expense reports and reconciliations)
- Prepares memorandums and other materials describing office procedures and standards
- Maintains proper document filing systems for all clients and office management tasks
- Coordinates the purchase order process and negotiates contracts for all office supplies, furniture, equipment and administrative/ maintenance services
- Monitors contracts for office equipment and support services
- Maintains an inventory of office supplies
- Organizes necessary staff development sessions and training in office technology
- Performing telephone outreach as needed
- Performs other duties assigned
Requirements
- Bachelor’s degree
- 3 – 5 years relevant experience
- Must be well organized, detail oriented
- Must have excellent verbal and written skills
- Proficiency in Google Office Suite
- Ability to function well as part of a team and work independently
- Ability to adapt to the needs of the department
Benefits
- Generous paid time off, including sick and personal days
- No-cost health insurance (medical, dental, and vision)
- Up to $30,000 in student loan forgiveness
- 403(b) retirement plan
The salary range for this position is $55,000-$65,000 per year. Replies will only be sent to qualified applicants. Harlem Children's Zone does not provide work visas for candidates who require employer sponsorship for work authorization in the United States.
Harlem Children’s Zone is an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees.
Numbers & Facts
| Location | New York, NY |
| Industry | Travel, Transportation and Tourism |
| Salary | $55,000–$65,000 Per Year |
| Company Size | 1 to 9 employees |
| Website | http://hcz.org/ |
About Company
Opened in 2004, HCZ Promise Academy Charter Schools serves over 1,800 children in two K-12 schools. Our mission is to provide a first-rate, year-round, extended-day K-12 school for students living in under-performing school districts. When students enter our schools, we make a promise to help each and every one get to and through college. Everything we give our students—from world-class instruction and exceptional extracurricular activities to social emotional support and healthy meals—is aimed at fulfilling that promise. Our schools have a longer school day and year, helping us keep our kids safe and engaged, ensure their success in core subject areas, and give them an immersive, well-balanced education that includes exposure to the arts, daily physical activity, and field trips to museums, performances, sporting events and, of course, college campuses.
In addition, our Promise curriculum includes grade-appropriate character education, helping students at every level build crucial non-cognitive skills such as resilience, grit, and curiosity. We also provide on-site medical, dental, and psychological services, as well as a healthy, freshly made breakfast, lunch and snack each day. Plus, the vast majority of our students participate in our after-school programs, where they receive extensive academic support and engage in a wide range of recreation and enrichment activities.
Not only do our students receive a high-quality, standards-based education, but they and their families also have access to HCZ’s comprehensive network of supports, including counseling, benefits assistance, and other social services. HCZ Promise Academy Charter Schools are rooted in the belief that all students are capable of academic and personal success when they are surrounded by parents, teachers, and mentors who provide support and maintain the highest of expectations.