Job Title: Assistant Program Manager, High School Reports To: High School Program Manager
Classification: Full-time, Exempt
Supervisory Responsibilities: None Our Mission: Grace Place puts faith into action providing pathways out of poverty by educating children and families. Summary/Objective:
The Assistant Manager for School-Aged programs works collaboratively with the Program Manager to provide direct academic and enrichment services to students attending the afterschool and summer programs and their family members. The Assistant Program manager assists in managing the day-to-day operations of the program; such as—supervision of staff, scheduling, student management, volunteer management, direct educational services, maintenance of curriculum and supplies, mealtime, transportation, parent partnership, and program outcome reporting.
Essential Duties and Responsibilities:
Program Implementation
In collaboration with the Program Manager, the Assistant Manager will - Be responsible for the day-to-day management and supervision of the afterschool summer program
- Create and implement program policies and procedures
- Manage student behavior concerns
- Manage student transportation, arrival and dismissals
- Create program and staff schedules
- Coordinate activities that support the program objectives and align to the school day
- Manage program expenses by determining what materials and curriculum are essential and within budget guidelines
- Plan and execute six parent events annually
Student Recruitment
In collaboration with the Program Manager, the Assistant Manager will - Recruit and enroll students
- Maintain accurate student records
- Provide orientation to families
- Represent Grace Place at recruiting events
- Provide outreach to families whose student has attendance or behavioral concerns
Volunteers and Partnerships
In collaboration with the Program Manager, the Assistant Manager will
- Develop and maintain relationships with school personnel in order to provide student and families services that align with district initiatives
- Develop and maintain partnerships with community organizations in order to bring quality activities and resources to students and families
- Train, maintain, and celebrate program volunteers to assist in quality program operations
- Outcomes
- In collaboration with the Program Manager, the Assistant Manager will
- Ensure that the programs meet all grant requirements
- Collect all data with accuracy
- Use data/databases to report on program outcomes
- Maintain student records
- Work toward continuous program improvements through data analysis and action planning
Qualifications:
Education:
- Bachelor’s degree or equivalent experience is preferred
- Degree in education or related field is preferred
Experience:
- Minimum of two years of experience working in an education or youth development environment
- Supervisory experience preferred
Knowledge, Skills, and Abilities:
- Bi-lingual skills required (English/Spanish or English/Haitian Creole)
- Proficient in Microsoft Word, Excel and PowerPoint
- Current First Aid/CPR certification
Additional Information: As members of the Grace Place team we all value and support the Grace Place Vision, Mission, Faith Statement and Organizational Core Values. - Work Environment: This position is primarily based at one main work location. However, occasional travel to other sites may be required to perform job responsibilities. Work conditions may include varying temperatures, noise levels, and other environmental factors depending on the location and duties being performed.
- Position Type and Expected Working Hours: Full-time, regular exempt
- Physical Demands: Bending, sitting, and standing for long periods of time. Occasionally lift, carry, or hold weight more than 40 pounds.
Additional Eligibility Qualifications: Background check, fingerprinting required.
- Organizational Competencies: The following competencies are organizational in nature in that all Grace Place employees are expected to exhibit these competencies and will be part of the basis for their performance evaluation.
- Work Ethic and Commitment: Extent to which the employee takes pride in his or her work, and is dedicated and committed to excellence in personal goals and organizational mission. Extent to which a significant volume of quality work is performed efficiently in a specified period of time; employee is a peak performer with a high energy level.
- Initiative and Problem Solving: Degree to which employee takes active steps to set and achieve tasks/goals on a timely basis. Is a self-starter and solution-seeker who possesses a sense of urgency and takes action with minimal instruction. Is able to identify issues/problems and possible solutions and is willing to act on the solutions.
- Service Orientation: Extent to which the employee understands and exhibits behaviors that enhance and improve the experience of various stakeholders: students/families, volunteers, donors/supporters, and community partners. Knows and acts upon what it takes to deliver value. Makes a genuine effort to listen to stakeholders and seeks to understand and resolve needs/issues.
- Judgment and Decision Making: Ability to arrive at sound decisions in a timely manner with positive results. Understands and utilizes core values of organization and relevant policies and seeks appropriate guidance when needed.
- Quality, Care, and Dependability: Extent to which work is accurate, thorough, and neat. Degree of reliability in performing tasks, following instructions and meeting deadlines. Employee possesses the ability to produce reliable work without follow-up or inspection.
- Teamwork and Interpersonal Relations: Extent to which employee is positive and projects a willing-to-please attitude, cooperation, and team spirit. Understands goals of the department, as well as collaboration with other departments, and is willing to accommodate the personnel, tasks, and situations involved in order to accomplish department and organizational goals. Consider employee relationships with other staff, volunteers, students/families, and community partners.
- Communication Skills (oral and written): Communicates effectively and accurately both orally and in writing with individuals and groups; presents ideas in an organized, clear and concise manner; employs tact and discretion; listens well; offers appropriate feedback. Listens to others. Communicates with a clear message and is open to different perspectives. Ensures that the receiver hears and understands the message.
- Job Knowledge and Technical Skills: Extent to which the employee possesses the practical and technical knowledge of duties, functions, work safety procedures, policies, and takes responsibility for reviewing and up-grading areas of expertise and development of new skills as needed.
- Planning and Organizing: Level of effectiveness in planning and organizing daily work. Ability to achieve short- and long-range objectives. Assess organization of work and time management skills.
- Professional Image: Extent to which the employee projects a professional image through appearance, conduct, and work areas.
Benefits : At Grace Place, we are committed to supporting the well-being, stability, and growth of our team. We offer a comprehensive and competitive benefits package designed to care for our employees both personally and professionally.
Medical Insurance: Grace Place covers approximately 90% of employee health premiums.
Medical Eligibility: Begins on the first of the month following 30 days of employment
Dental & Vision Insurance: Available to eligible employees
Employer-Paid Benefits: Long-term disability (LTD), short-term disability (STD), and group life insurance
Retirement (401(k)): Eligible after 90 days of employment, with employer matching contributions (Up to 4% Company Match)
Professional Development: Opportunities to support continued learning and career growth
Paid Time Off: 15 days of PTO in the first year
Holidays & Closures: 15 days of paid holidays and campus closure days Background Screening Requirement
All applicants must successfully complete required State and National background screening as a condition of employment prior to beginning work at Grace Place for Children and Families. Screening is conducted in accordance with applicable Florida law, including Chapter 435, Florida Statutes, and, when applicable, Chapter 408, Florida Statutes.
Background screening includes fingerprinting for FDLE and FBI criminal history checks and review through the Florida Care Provider Background Screening Clearinghouse. Employment is contingent upon receipt, review, and approval of screening results.
Clearinghouse Clearinghouse | Florida Agency for Health Care Administration
Grace Place values diversity in the workplace and among our partners and other stakeholders.
It is the policy of Grace Place to provide equal employment opportunities to all qualified employees and applicants on the basis of experience, training, education, and ability to do the available work without regard to race, color, religion, sex, national origin, age, disability, marital status, pregnancy, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by Grace Place where appropriate.
Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity.
The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor at Grace Place to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies could be considered a disciplinary offense.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
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