What We Provide
Paid time off (PTO) and 9 company holidays
Health insurance including Medical, Dental, and Vision as part of the 1199 SEIU union membership403(b) retirement savings program
Personal and financial wellness programs
Opportunities for professional growth and career advancement
What You Will Do
Serves as the primary administrative liaison for the assigned hospice team, ensuring efficient communication between clinicians, patients, families, and vendors.
Manages patient care coordination activities including scheduling of hospice discipline visits (excluding CHHA) per physician orders.
Collaborates with the Intake team, Team Manager, and IDG to support patient admissions, transitions, and coordination of care.
Coordinates durable medical equipment (DME), pharmacy, and supply requests with approved vendors to ensure timely delivery.
Prepares, facilitates, and closes IDG meetings in accordance with regulatory and compliance requirements. (does not apply to After Hours roles)
Monitors patient service documentation for completeness and timeliness; advises appropriate staff of missing and overdue documents.
Obtains signatures for from providers on outstanding medical orders to meet billing and regulatory requirements.
Prepares, facilitates, and closes IDG meetings in accordance with regulatory and compliance requirements.
Tracks and monitors Plan of Care compliance, ensuring visit frequencies and documentation are completed as required.
Serves as the primary administrative liaison for the hospice After Hours team, ensuring efficient communication between clinicians, patients, families, and vendors.
Manages patient care coordination activities including scheduling of hospice discipline visits (excluding CHHA) per physician orders.
Collaborates with the After Hours Supervisiors, Leadership, and Field Staff to support patient admissions, transitions, and coordination of care.
Coordinates durable medical equipment (DME), pharmacy, and supply requests with approved vendors to ensure timely delivery.
Prepares, facilitates shift change reports as requested by After Hours leadership
Monitors patient service documentation for completeness and timeliness; advises appropriate staff of missing and overdue documents.
Prepares, facilitates shift change reports as requested by After Hours leadership
Tracks and monitors Plan of Care compliance, ensuring visit frequencies and documentation are completed as required.
Provides administrative and clerical support including data entry, correspondence, scheduling, and document preparation.
Reviews patient documentation and verifies completeness of non-clinical data prior to processing.
Maintains organized team schedules, calendars, and communication logs to support operational efficiency.
Develops and maintains streamlined workflows to manage task prioritization and completion.
Participates in departmental meetings and contributes to quality improvement initiatives.
Provides exemplary customer service to patients, families, clinicians, and internal staff.
Manages incoming calls, messages, and inquiries, ensuring timely response and issue resolution.
Escalates clinical or complex concerns appropriately to the Team Manager or Patient Care Manager.
Communicates appointment schedules, updates, and changes to patients, caregivers, and field staff.
Participates in special projects and performs other duties as assigned.
Education:
Associate's Degree in Healthcare or related field preferred or
High School Diploma and equivalent relevant experience considered
Work Experience:
Minimum of two years of administrative or customer service experience in healthcare or hospice environment required
Proficiency in Microsoft Office and electronic health record systems (HCHB preferred). preferred
Ability to multitask, prioritize, and manage complex workflows in a fast-paced setting. required
Excellent communication, customer service, and interpersonal skills with strong attention to detail. required
Bilingual skills preferred. preferred