Hospital Maintenance Supervisor

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

Overview

POSITION SUMMARY

The Hospital Maintenance Supervisor provides direct supervision to the Facilities Management Hospital maintenance and electrical staff including managing disciplinary actions as needed; performing quality management responsibilities; assists the Director of Facilities Management (Director) in financial management responsibilities; personnel development functions to maintain a productive work environment; performing other duties consistent with the job classification as assigned or requested by the Director. Oversees and monitors the maintenance and repair of all hospital buildings, electrical systems, and grounds, plans and schedules work to ensure adequate coverage and resources. In coordination with the Facilities Engineers and management team, participates in the planning, design, and preparation of cost estimates for annual maintenance projects. To ensure minimal impact to departments and functions, the Supervisor coordinates maintenance activities with appropriate hospital departments.

Qualifications

NECESSARY QUALIFICATIONS

Education:

Bachelor's degree in Construction Management, Engineering, Facilities Management, Business Management or Business Administration

Experience:

• Must have three (3) years in construction management and/or facilities maintenance management skills including HVAC repair, plumbing, and/or electrical.
• Must have three (3) years of managerial or supervisory experience.
• Verifiable experience, and working knowledge of Hospital accreditation requirements, industry standards, Hospital policies and procedures, financial control principles, Workplace Hazardous Material Information Systems, Occupational Health & Safety Act, and environmental waste management regulations.

License/Certification:

• Must obtain and maintain the certifications of the DOT Hazmat Certification and Lead & Asbestos Supervisor Certification within six (6) months of hire date
• Must obtain and maintain the certifications of the 10-hr OSHA General Industry Certification within six (6) months of hire date
• Must have a current, unrestricted, valid state driver's license and maintain throughout employment.

Other Skills and Abilities:

A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:

• Positive working relationships with others
• Possession of high ethical standards and no history of complaints
• Reliable and dependable; reports to work as scheduled without excessive absences
• Excellent verbal and written communication skills; capable of maintaining multiple communication channels
• Computer literate in Microsoft Office with the ability to generate spreadsheets and reports as well as creating simple drawings with Microsoft Visio or equivalent including PDF software.
• Ability to read blueprints and technical drawings and manuals.
• Ability to adapt and learn new department software as necessary.
• Task specific proper PPE use
• Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.

MENTAL AND PHYSICAL EFFORT

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical:

The duties of this position require the ability to continually on daily basis t, handle prolonged standing and walking, frequently sit, bend, climb, kneel, crouch, twist, maintain balance, reach, and occasionally drive. This position requires the ability to continually daily lift items 24 pounds; frequently (weekly) lift over 75 pounds; and, occasionally be able to lift 100 pounds or greater. This position requires the ability to push/pull up to 25 pounds continually; 75 pounds frequently; and over 100 pounds occasionally. May also require sitting at a desk and computer terminal for short periods of time. Incumbent must have the ability with hand manipulation requiring simple and firm grasping; fine manipulation; and use of keyboards. This position requires the sensory requirement of Far vision, near vision, color vision, depth perception, seeing in fine details, hearing normal speech, hearing overhead pages over a loudspeaker, and telephone use continually on daily basis.

Mental:

Must be able to use good judgment, prioritize work projects and coordinate multiple assignments while meeting internal and external deadlines. Incumbent must have the ability to continually concentrate; handle a high degree of flexibility; handle multiple priorities in stressful situations; and work alone. Incumbent must also be able to frequently cope with high levels of stress; make decisions under high pressure; cope with anger/fear/hostility of others in a calm way; demonstrate a high degree of patience; occasionally adapt to shift work; and work in areas that are close and crowded. The incumbent must be able to accept a flexible schedule to meet unit needs.

Environmental:

This position is continually exposed to dust, fumes, gases, and extremes in temperature or humidity. The Incumbent may also be exposed frequently to infectious diseases, chemical agents, hazardous or moving equipment, unprotected heights, and loud noises.

Responsibilities

ESSENTIAL FUNCTIONS

• Supervises staff in the area of maintenance operation and repair of TCRHCC's physical buildings including electrical repairs. Manages recruitment, mentoring, coaching and professional development of staff; provides work direction/assignment of duties to meet operational requirements; establishes performance reviews/individual goals with staff; identifies training/educational requirements. Investigates work issues and/or staff performance issues and initiates appropriate disciplinary action. Assures that position descriptions are correct and accurate for all positions supervised; advises staff on rules of conduct and disciplinary procedures
• Plans, schedules, and assigns work order on a regular short-term basis or verbal work order priorities based upon degree of need; performs preventive maintenance for TCRHCC and surrounding clinics; selects employees to perform specific assignments based on their experience, skills and ability; availability of material, equipment and discuss any issues/concerns with the Director. Revises work assignments to accommodate priority changes, leave schedules and other needs.
• Responsible for establishing and preparing a 24-hour on-call scheduled. Responds to on-call call backs, as and when necessary. Establish and adhere to a preventative maintenance schedule for all property equipment systems, including sewer, water and natural gas. Perform and give recommendations for high level repairs when required. Coordinates work schedules with the various department heads so that work is completed with minimal disturbance to patients and staff members.
• Inspects work in progress and upon completion for progress and quality. Enters required information on work order forms concerning action taken, time required, and worker identification.
• Guides workers engaged in painting and performing structural repairs to masonry, carpentry, and furnishings of buildings, electrical and mechanics on HVAC repairs. Directs workers engaged in ground maintenance activities such as mowing lawns, trimming hedges, removing weeds, and raking and disposing of leaves and refuse, inspecting/monitoring progress. Directs workers assisting other departments as requested, including moving furniture and unloading and storing supplies and inspecting/monitoring progress.
• Develop and implement PM programs to reduce unexpected downtime of critical utilities like HVAC, electrical, plumbing, mechanical and medical gas systems.
• During monsoon/winter storms are expected to be on call at short notice and make arrangements for excess water/snow removal.
• Participates in the contract program of maintenance projects as the man-on-the-spot for the hospital by reporting on-site progress of contractors to the Director. When requested, prepares simple drawings of proposed projects, bill of material and approximate project cost. Obtains informal price quotations from potential contracts on specified projects for transmittal to appropriate office.
• Participates in emergency callbacks and acts as the main point of contact for resolving critical, afterhours, weekend, holidays infrastructure failures and emergency repair work, as required by immediate supervisor or designee.
• Coordinate with external vendors and contractors for construction or specialized repair work projects.
• Assists the Director in development/improvement of policies, procedures, and programs in accordance with applicable codes, regulations, and standards; ensures compliance by employees and external service providers.
• Develops/implements maintenance and operations goals/objectives consistent with health and safety standards, including codes from Joint Commission and NFPA, as well as TCRHCC goals and their impact on facility activity.
• Develops/implements minor works and capital budgets within project performance standards; monitors expenditures, variance analysis and reporting; takes corrective action as required. Provides support in specific areas such as infrastructure, technical standards, systems commissioning, contract management and safety or integrity management. Takes reasonable steps to ensure safety of staff, patients, and visitors.
• Seeks out opportunities for personal growth/development re: future business needs. In collaboration with next level of management, defines skill and competency gap and creates/ implements personal/career development plans.
• Provides development/leadership support to team members and to the external service providers working on-site.
• Must be familiar with TJC (Joint Commission) and NFPA standards such as life, safety, and environment of care.
• Ensure proper PPE is worn at all times while on duty including but not limited to face mask, gloves, gown, NIOSH-approved N95 filtering respirator or higher (if available), and eye or face shield.17. Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (See CDC website for most current updates).
• Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
• Ensure all "red zone" tasks and call backs are per House Supervisor's and Department Manager's PPE requirements.
• Performs other duties as assigned by immediate supervisor or designee.