Hospitality and Administrative Coordinator
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$65,000–$75,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Artificial Intelligence (AI), Biology, Catering Services, Compensation and Benefits, Conference Management, Continuous Improvement, Event Management, Expense Tracking, Fortune 500 Customers, Health Plan, Intellectual Property (IP), Legal, Legal Support Skills, Litigation, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Process Improvement, Record Keeping, Regulations, Vendor/Supplier Management
LOCATION
New York, NY
POSTED
20 days ago
Leading law firm in intellectual property litigation based in Midtown, Manhattan, is seeking to hire a Temp-to-Perm Hospitality & Administrative Coordinator to join their NYC office. This is a highly visible, hands-on role supporting internal events, catering, and daily office operations, operating 5 days/week on-site from 8/8:30am-5/5:30pm with Paid overtime (must have flexibility to work overtime hours for events).
This person will partner closely with the Operations team and Reception to ensure a seamless in-office experience. While the receptionist manages the front desk, this role will be the "runner" of the office - managing conference room setup, executing catering, and ensuring all hospitality elements run smoothly.
Key Responsibilities:
- Coordinate and execute all in-office catering (daily breakfasts, weekly lunches, internal meetings, and large-scale events)
- Set up, maintain, and break down conference rooms for meetings and events
- Act as a point person for internal hospitality, ensuring high standards across all office spaces
- Source and manage catering vendors, build relationships, and continuously improve offerings
- Support planning and execution of firm events (monthly happy hours, internal/external events, firmwide off-sites, summer program events, etc.)
- Assist with reception coverage as needed (break coverage, guest greeting, phones)
- Maintain kitchens, pantry inventory, and office common areas
- Track catering expenses and maintain organized records
- Assist with invitations and event coordination (including tools like Canva)
Ideal Candidate:
- 3-5+ years of office services, hospitality, or administrative experience (law firm preferred)
- Energetic, proactive, and highly service-oriented
- Comfortable in a fast-paced, hands-on environment (including physical movement throughout the office)
- Strong organizational and multitasking skills
- Creative and resourceful-someone who enjoys improving processes and sourcing new ideas
- Positive attitude toward reception coverage and team collaboration
- Tech-savvy (Outlook, Excel, Word; openness to AI tools)
Compensation/Benefits:
- 65-75K base + Paid OT+ Bonus
- 100% employer-covered benefits
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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