JOB TITLE: Secretary/Receptionist DEPARTMENT: Housing REPORTS TO: Housing Director SALARY RANGE: $ 18.00 - $18.54/hr. DOE POSITION TYPE: Permanent / Full-time / Non-exempt
ROLE AND RESPONSIBILITIES:
Greets the public with courtesy and respect and answers phones
Ensure quality service to the community and membership
Directs visitors to appropriate staff person
Take accurate messages and deliver to appropriate staff or Advisory Board Members.
Maintains logs for visitor sign-in, mail, and phone calls.
Accepts monthly payments from homebuyer/rental tenants, issues receipts, and enters data
Prepares homebuyer and rental tenant monthly statements and mails
Responsible for all payments received until forwarded to the Tribal accounting office.
Scans documents, send and receive faxes.
Responsible for incoming/outgoing correspondence including date stamping, applying postage, maintaining logs, and distributing mail to appropriate departments
Distribute pamphlets, newsletters, employment and housing applications, and other pertinent information to the public
Support community service by delivering high quality technical support and training for the Housing Resource Center
Maintain an adequate supply of office forms including leave slips, travel requests, purchase orders, and other required forms and keep readily available for staff
Receives/processes work orders - forwards approved work orders to maintenance department. Close work orders upon completion.
Monitor inventory of office and cleaning supplies and replenish as needed.
Prepares purchase orders for Housing Director’s signature.
Prepare correspondence, maintain office-filing systems, make copies, and distribute interoffice memorandums.
Assist with new development oversight
Assist with NAHASDA, USDA and other grants
Assist with annual reporting
Request wage surveys from HUD and Tribe to ensure proper payment by contractors
Provide office coverage for absent staff (cross-training)
Responsible for maintaining key lock box for Housing Department keys
Other duties as assigned by the Housing Director
QUALIFICATIONS:
Must pass a pre-employment drug test and criminal background check
Comply with Drug-Free Workplace Policy
High School diploma or GED equivalent; at least 2 years of clerical experience in a similar position.
Proficient in computer applications (Microsoft Word, Excel, Publisher) and operating various office machines
Must type a minimum of 40 words per minute
Must be reliable and dependable
Must be able to sit for long periods of time
Have excellent letter and report writing skills
Must be able to maintain confidential information
Skill in written and oral communication - must be able to generate office correspondence
Requires excellent organization and communication skills
Must have a positive attitude, be a team player with ability to treat people cordially
Ability to fulfill job responsibilities independent of close supervision
Must have and maintain a valid driver’s license and be insurable.
Ability to travel for training and/or other business
Some overnight travel may be required
Numbers & Facts
Location
Lake Havasu City, AZ
Salary
$18–$18.54 Per Hour
Skills
Accountingunmatched
Communication Skillsunmatched
Community Supportunmatched
Community and Social Servicesunmatched
Computer Skillsunmatched
Custodial Servicesunmatched
Data Entryunmatched
Driver's Licenseunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Purchase Ordersunmatched
Rentalsunmatched
Reporting Skillsunmatched
Team Playerunmatched
Technical Deliveryunmatched
Technical Supportunmatched
Telephone Skillsunmatched
United States Department of Agriculture (USDA)unmatched
Willing to Travelunmatched
Writing Skillsunmatched
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