[Job Summary]
Seeking a highly organized Administrative Associate to support corporate office
operations at the Holdings Company level. This role is responsible for providing comprehensive
administrative support to leadership and ensuring the smooth day-to-day functioning of the corporate office. Key responsibilities include coordinating meetings and internal communications, managing office
documentation and records, overseeing office supplies and pantry inventory, maintaining a clean and
organized workplace environment, and supporting company operations through administrative coordination. The Administrative Associate will also assist with HR-related administrative tasks such as recruitment coordination, onboarding logistics, employee documentation, and benefits administration support. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while providing responsive administrative support to employees and management.
KEY PERFORMANCE INDICATORS:
-Timely, accurate HR process execution and documentation.
-Confidentiality and integrity in handling sensitive information.
-Effective communication and interpersonal skills.
-Ability to prioritize and meet deadlines.
-Accurate data entry and reporting.
-Professionalism in all employee interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide primary administrative support to corporate office functions, including organizing documentation, maintaining files, and managing internal records.
-Coordinate scheduling, meeting arrangements, and internal communications for corporate leadership
and management meetings.
-Manage general office administrative tasks including document preparation, filing, record management, and office coordination.
-Serve as a point of contact for administrative inquiries from employees and direct requests to the
appropriate departments as needed.
-Coordinate internal office logistics including meeting preparation, workspace organization, and
administrative support for daily company operations.
-Maintain a clean, organized, and professional office environment to support a productive workplace.
-Manage the purchasing and inventory of office supplies, pantry items, and snacks for the office, ensuring adequate stock and cost-effective procurement.
-Track and coordinate employee business travel requests, maintain approval records, and ensure
compliance with company travel policies and procedures.
-Assist with the preparation of reports, spreadsheets, and internal documentation to support management and operational needs.
- Maintain internal administrative tracking systems related to employee information, travel requests, and company documentation.
-Provide administrative coordination for company meetings, training sessions, and internal events.
-Assist with onboarding logistics for new hires, including preparing paperwork, coordinating schedules,
and ensuring administrative requirements are completed.
-Support recruitment administration by posting job listings, scheduling interviews, and coordinating
candidate communications.
-Assist with administrative aspects of benefits enrollment documentation and employee form processing.
-Support special projects, internal initiatives, and other administrative duties as assigned to support
department and company operations.
To perform this job successfully, an individual must be able to perform each essential duty and
responsibility satisfactorily. The responsibilities listed above are representative of the knowledge, skill,
ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelor’s degree
Experience: Minimum of 1 year of experience in an HR support or generalist role, preferably in a corporate or multi-entity environment.
Skills/Competencies:
-Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
-Excellent verbal and written communication skills.
-High attention to detail, accuracy, and organization.
-Strong problem-solving skills and ability to exercise good judgment.
-Ability to handle confidential information with discretion.
-A proactive, service-oriented mindset with the ability to work independently and collaboratively.
WORKING CONDITIONS/PHYSICAL ABILITIES: Work is generally performed in an office environment.
Normal amount of sitting or standing, average mobility to move around an office environment, able to
conduct normal amount of work at a computer.
Benefits
Comprehensive health insurance, 401K, Sick days, PTO
| Location | Brea, California |