HR Administrative Assistant

Hours: 9a-12p or 1p-4p

Estimated 12-14 hours per week

• *Commits to the KRMC mission, vision, values and goals and consistently demonstrates our core values.

• *Schedules appointments and coordinates meeting activities to include coordinating schedules, reserving appropriate meeting space, inviting attendees, ensuring adequate room set-up, coordinating food and refreshments, and providing associated meeting materials and support.

• *Tracks and collects data from various internal sources and prepares reports.

• May plan and arrange travel for scheduled conferences.

• *Generates meeting agendas, takes meeting minutes, maintains records of meetings, and notifies participants of required follow up as needed/requested.

• Provides phone coverage for the department(s); screens phone calls and relays messages in a timely fashion and responds to callers as appropriate.

• *Types memorandums, correspondence, department emails, policies and procedures, forms, and other monthly and quarterly reports; may type highly sensitive materials requiring a high degree of confidentiality.

• Sorts and routes incoming department mail; delivers outgoing department mail.

• Maintains departmental files including employee files; tracks required licensure, testing or related documentation.

• May coordinate the distribution and processing of employee evaluations

• *Inventories, orders and coordinates office supply purchases and deliveries with appropriate departmental and supply personnel; orders forms as needed.

• Assumes personal responsibility for development, practice, and education. Maintains an organized and safe work environment.

• Compiles, organizes, and processes information for the department.

• *Communicates and cooperates with all levels of personnel.

• Assumes personal responsibility for development, practice, and education. Maintains an organized and safe work environment.

• Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required.  Completion of a two (2)-year business school training program focusing on personal computers and general business machines preferred.  Two (2) years of experience in an administrative support role required.  Prior experience in a comparable position in a hospital setting preferred.

OTHER CREDENTIALS / CERTIFICATIONS:

None