HR Administrative Assistant(Manufacturing)

HR & Administrative Coordinator

Schedule: Monday–Friday, approximately 7:00 AM–4:00 PM
Work Environment: Manufacturing/plant office
Schedule Flexibility: Hours may have some flexibility.

Position Summary

The HR & Administrative Coordinator provides comprehensive human resources, administrative, payroll, document control, and safety support within a manufacturing facility. This position serves as a key point of contact for employees, new hires, visitors, vendors, and site leadership.

The ideal candidate has prior experience working in a manufacturing office environment, strong communication and organizational skills, and the ability to work independently while managing multiple priorities.

Required Qualifications

• 2–3 years of experience working in a manufacturing office environment.
• Strong written and verbal communication skills.
• Ability to work independently with limited supervision.
• Strong knowledge of Microsoft Office and other PC applications.
• Strong Microsoft Excel and PowerPoint skills preferred.
• SAP experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Human Resources Responsibilities – 30%

• Support compliance with AIMS, ISO 9001, ISO 45001, and applicable company policies and standards.
• Coordinate pre-hire requirements and the new-hire onboarding process.
• Coordinate onsite interviews for prospective employees.
• Support new-hire orientation and onboarding activities.
• Arrange pre-employment testing and screenings.
• Coordinate employee IDs, uniforms, lockers, computer access, email, software, workspaces, and office supplies.
• Set up hourly employees within the biometric timekeeping system.
• Provide ongoing administrative support to new employees to ensure a smooth transition into their assignments.
• Assist employees with benefits enrollment, direct deposit, tax forms, and other HR-related documentation.
• Maintain and coordinate HR audit documentation to support internal policies and regulatory compliance.
• Coordinate people-related reporting and site initiatives.
• Coordinate community relations and employee engagement events.
• Serve as the site's Wellness Champion.
• Coordinate documentation for the tuition reimbursement program.
• Provide administrative support related to HR vendors.
• Provide administrative support for internal and external social media communications.
• Serve as the first point of contact for employee HR questions and partner closely with regional HR leadership.
• Process biweekly payroll for hourly and salaried non-exempt employees.
• Maintain HR data and prepare reports using SAP HRMS.
• Maintain employee HR files, including I-9 and E-Verify documentation.

Administrative Responsibilities – 35%

• Support SAP requisitioning and invoice processing across the site.
• Prepare and release blanket and individual requisitions through SAP.
• Order miscellaneous supplies for plant and maintenance operations using established purchasing processes.
• Provide general administrative support to office personnel and site leadership.
• Coordinate plant meetings, site functions, facilities, and catering.
• Serve as the site's Document Control Administrator.
• Maintain documentation within SharePoint, electronic document management systems, shared drives, and physical document libraries.
• Arrange meals and catering for training classes, meetings, and special events.
• Document weekly, monthly, and other site team meetings.
• Serve as the first point of contact for customers, visitors, contractors, solicitors, and incoming calls.
• Coordinate small capital projects involving office and site renovations or upgrades.
• Manage site visitors and provide required safety training when designated safety personnel are unavailable.

Health, Safety & Environmental Responsibilities – 25%

• Serve as the primary backup to site Health, Environmental, Safety, and Quality personnel.
• Conduct and document weekly inspections of designated hazardous waste areas and safety equipment.
• Inspect eyewash stations, safety showers, emergency equipment, shelter supplies, and spill kits.
• Perform monthly inspections and restocking of first aid kits.
• Conduct and document monthly inspections of AEDs and fire extinguishers.
• Maintain inventories of PPE and other safety supplies.
• Support site compliance with established environmental, health, and safety procedures.

Additional Responsibilities – 10%

• Complete special projects and miscellaneous assignments as requested by department and site leadership.
• Provide cross-functional administrative support as business needs arise.