HR Administrative Coordinator

Job Description

HR Administrative Coordinator

Job Location City: Miami

Country/Region: United States

Contract Type: Permanent

Pole: TRAVAUX PUBLICS (AP003)

Full/Part Time: Full Time

Remote/Onsite: On-site/Office based

Travel Requirements: No travel required

Requisition ID: 3947

Information at a Glance

Part of the global Bouygues Construction group, which employs over 35,600 people worldwide, Bouygues Travaux Publics is a recognized leader in civil engineering and major infrastructure development, delivering innovative and sustainable projects across the globe.

In the United States, Civil and Building North America (CBNA) leads the delivery of complex underground and infrastructure projects. CBNA notably delivered the Port of Miami Tunnel in 2014 and the Pawtucket CSO Tunnel in 2025, and is currently working on major projects such as the Potomac River Tunnel in the Washington, DC area.

Job Summary:

The Administrative and Logistics HR Specialist will be responsible for managing administrative tasks and supporting logistics operations within the Human Resources department. This position plays a key role in ensuring efficient HR operations, coordinating logistics for various HR functions, maintaining accurate records, and managing the Canadian payroll.

Administrative Duties:

• Maintain and update employee files and databases, ensuring accuracy and confidentiality.
• Enroll employees in benefits programs and assist with related inquiries.
• Draft, review, and finalize employment contracts, offer letters
• Verify supplier information and process invoices for payment.
• Manage immigration process, including visa applications for Canada & USA ensuring timely submission, and Work VISA compliance and tracking.
• Background check for new hires,
• Post job openings on various online platforms,
• Produce HR KPI & reporting, corporate presentations, newsletter and internal communication (Sharepoint implementation and update, policies etc.)

Logistics Responsibilities:

• Coordinate logistics and onboarding for new employees: IT Request Forms, accommodation & ticket booking, benefits presentation, reference letter, mandatory trainings, etc.
• Manage logistics for company events, training sessions, University Relations, and other HR-related activities, ensuring smooth execution.
• Oversee the procurement and distribution of office supplies and equipment, maintaining adequate inventory levels

Payroll Management:

• Manage and process the Canadian payroll ensuring timely and accurate payment to employees.
• Payroll & HR System Audits: discrepancy management, benefit contribution audit
• Maintain payroll records and ensure compliance with Canadian payroll laws and regulations.
• Respond to payroll and benefits related inquiries.
• Collaborate with finance and accounting departments to reconcile payroll accounts.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 3 years of experience in an administrative or logistics role, preferably within HR.
• Experience managing payroll is a plus
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Sharepoint).
• Ability to handle sensitive information with confidentiality.