HR Administrative Director

This position contributes directly to the mission of our client to provide high-quality early care and education for young children of working families by creating a stable, compliant, and supportive employment foundation for the staff who carry that mission forward every day.

SUMMARY:

Under the direction of the Executive Director, the Human Resources (HR) Administrative Director plays a vital role in advancing the organization’s mission by ensuring that the people systems supporting our work are thoughtful, compliant, and human-centered. This position is responsible for facilitating daily HR functions across the full employee lifecycle, including talent attraction, recruiting, onboarding, leave of absence administration, policy administration, compliance, employee support, employee engagement & development, and HR systems management.

The HR Administrative Directorserves as a trusted internal partner to leadership, supervisors, and employees, balancing regulatory responsibility with compliant care, clarity, and collaboration. This individual operates as the sole HR professional within the organization and must be fully self-directed, owning the HR function end-to-end with a high degree of autonomy, accountability, and independent judgment. 

The HR Administrative Director serves as the organization's subject matter expert (SME) on all leave of absence types, including FMLA, CFRA, Pregnancy Disability Leave (PDL), ADA accommodations, and other applicable federal, state, and local leave programs. Through ownership and continuous improvement of HR processes, this individual ensures that HR systems, policies, and practices remain compliant with applicable laws while supporting organizational growth, operational stability, and a positive employee experience.

ESSENTIAL DUTIES INCLUDE:

Leaves of Absence & Workplace Accommodations Administration

• Manage all aspects of leave of absence administration, including compliance, communication, documentation, and coordination of leave dates with employees and supervisors
• Maintain current knowledge of rules and regulations governing all types of employee leaves
• Assist employees with questions and concerns related to leaves of absence, providing consistent and compliant guidance in complex situations
• Lead effective, respectful conversations regarding workplace accommodations and collaborate with leadership to identify appropriate, compliant solutions

HR Operations, Employee Support & Policy Administration

• Facilitate an accurate, compliant, and positive hiring cycle from candidate engagement, job offer through onboarding, and successful employee retention
• Ensure HR policy implementation is aligned with the Employee Handbook
• Annually facilitate updates to the Employee Handbook in collaboration with leadership
• Provide expertise in the development and administration of employee support programs
• Conduct workplace investigations in adherence to applicable laws and regulations
• Maintain responsibility for the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Policy (WVVP), and other such programs
• Maintain and develop policies related to employment practices
• Communicate effectively with employees regarding HR policies, procedures, and processes
• Manage administration of required employment postings (e.g., labor law posters)
• Serve as a primary point of contact for employees regarding HR processes, policies, and administrative support

Employment Records, Compliance & HR Systems

• Oversee employee file maintenance and document retention manually and digitally as needed
• Document and standardize HR processes tied to compliance programs
• Ensure compliance with I9 and work authorization documentation
• Review unemployment claims, SDI and EDD paperwork
• Respond to employment verification and document requests
• Respond to requests for regulatory agencies in collaboration with leadership team
• Utilize ADP WorkforceNow to support accurate HR data management and reporting

Partnership, Scale Readiness

• Maintain strong internal partnerships with leadership and staff, resulting in timely, compliant, and supportive HR guidance
• Inherit current HR function and successfully manage, operate, and administer all aspects of HR function in a hands-on contributor capacity with high autonomy
• Effectively use HR systems to reduce manual work and improve data accuracy
• Maintain HR processes that are positioned to support organizational growth, mitigating risk and or administrative strain
• Identify and implement approved process improvements that enhance efficiency and employee experience
• Support, audit-ready HR administrative and compliance processes

Work Style

• Detail-oriented and disciplined in execution, with a proven ability to manage complexity across the organization with decrement, prioritization, accuracy, and consistency
• Demonstrates strategic HR acumen with a future-forward perspective, maintaining awareness of organizational needs and ensuring HR function is growth-ready, positioned to support scale, compliance, and operational continuity as the organization evolves

Performs other duties as needed to meet the evolving needs of the business

QUALIFICATIONS:

• BS/BA in Human Resources, Business Administration, or a related field; or equivalent combination of education and relevant experience
• 5+ relevant experience in a similar Human Resources position
• Working knowledge of human resources processes and best practices
• HR database administration- ADP WorkforceNow experience preferred
• Experience with Microsoft Word, Excel, and Outlook
• Ability to maintain confidentiality and company policies
• Effective verbal and written communication skills
• Experience working onsite with employees to answer questions
• Previous experience working in a small department preferred

Desirable Qualifications

• Professional HR designation/certifications (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP) or related Bilingual (Spanish) proficiency is valued, not required

Compensation

The projected annual salary is estimated at $115,000 - $125,000 per year, based on years of demonstrated experience, representing the span of the range. The actual compensation will be formulated by the client and may vary based on factors that include, but are not limited to, the position offered, work experience, education, training, and commensurate experience.

Benefits: The organization offers a comprehensive benefits package, including employer-subsidized medical, dental, and vision insurance; paid time off and paid holidays; participation in a 403(b) retirement plan; childcare tuition benefits; and other employer-sponsored programs.

LANGUAGE SKILLS: Ability to read and interpret documents such as HR policies, employee handbook and manuals. Ability to write clear and detailed reports and correspondence. Ability to speak effectively with employees and vendors about company and its needs.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to constructively analyze a situation at hand and use solid judgment and reasoning to determine the best solution for all involved.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is required to stand; walk; use hands and fingers to handle, or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

Talent Xpanse and our clients is an equal opportunity employer and is committed to providing a workplace that is inclusive and free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We encourage individuals of all backgrounds to apply. We believe in creating a diverse and inclusive workplace where all employees feel valued and respected, and where differences are embraced as strengths. We are dedicated to fostering an environment that promotes equality and celebrates diversity.