HR Administrator & Nonprofit Development Coordinator (Entry-Junior Level)

Job Title: HR Administrator & Nonprofit Development Coordinator (Entry-Junior Level)
Location: IBSS HQ - Silver Spring, MD (Hybrid)
Work schedule: 4 days on-site, 1 day remote
Internship rate: $18 - $20 per hour
Duration: 90 days Internship with potential to full-time
Application Deadline: August 30, 2026

To apply, please follow these steps:

• Visithttps://ibsscorp.com/careers/
• Select the position you are interested in
• Review the job details, then click Apply Now
• Complete and submit your application

Description:
The HR Administrator & Nonprofit Development Coordinator provides administrative and operational support to the Human Resources and Development functions of the organization. This position assists with onboarding, employee support, HR compliance, and personnel administration while also supporting fundraising initiatives, donor stewardship, sponsorship development, grant research, and special events. Working collaboratively with leadership, staff, volunteers, donors, sponsors, and community partners, the incumbent helps advance the organization's mission by supporting workforce operations and increasing community engagement through fundraising activities and donor relations.

About Guideship
Guideship (https://guideship.org/) is a nonprofit workforce development organization dedicated to creating career pathways for underserved communities through mentorship, internships, apprenticeships, workforce readiness training, and cybersecurity education.
Over the past three years, our affiliated workforce development initiatives have invested more than $700,000 to develop and mature a nationally recognized Cybersecurity Apprenticeship Program. The program has become one of Maryland's leading cybersecurity apprenticeship models, serving individuals from underserved communities and helping graduates launch careers in technology and cybersecurity.

Key Responsibilities

Human Resources (IBSS Corp. About IBSS)

• Support day-to-day Human Resources operations, policies, and administrative functions.
• Prepare onboarding documentation and facilitate new hire orientation.
• Maintain confidential employee personnel files and HRIS records.
• Assist with benefits enrollment, employee record updates, and HR compliance documentation.
• Respond to employee inquiries regarding HR policies, benefits, and employment procedures.
• Coordinate employee training, recognition programs, and engagement activities.
• Assist with performance review documentation and HR reporting.
• Ensure compliance with applicable employment laws and organizational policies.

Non-Profit Development & Fundraising (Guideship - https://guideship.org/)

• Planning and executing annual fundraising campaigns and community engagement initiatives.
• Research prospective donors, corporate sponsors, grant opportunities, and community partnerships.
• Support donor cultivation and stewardship activities through communications, acknowledgment letters, and follow-up correspondence.
• Prepare sponsorship packages, fundraising materials, donor presentations, and promotional content.
• Coordinate fundraising events, including venue selection, vendor coordination, volunteer scheduling, registration management, and event logistics.
• Maintain donor databases and accurately record donations, sponsorships, and fundraising metrics.
• Assist with grant research and preparation of supporting documentation for grant proposals.
• Support marketing efforts through email campaigns, newsletters, social media, and community outreach.
• Build positive relationships with donors, sponsors, volunteers, board members, and community organizations.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Public Administration, Nonprofit Management, Communications, or a related field (or combination of education and experience).
• Approximately one (1) year of experience in Human Resources, nonprofit administration, fundraising, or a related administrative role.
• Knowledge of basic Human Resources principles and employment practices.
• Take initiative, work proactively, anticipate needs, and identify and address issues before they become problems.
• Work independently while exercising sound judgment and knowing when to seek guidance or escalate matters appropriately.
• Employment laws, regulations, and HR best practices.
• Current employment legislation and regulatory requirements.
• Employee and personnel records, including confidential and sensitive information.
• Proper handling, protection, and confidentiality of employee data.
• Consistent and appropriate application of HR policies and requirements.
• Experience coordinating meetings, events, or administrative projects.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills with the ability to prioritize multiple assignments.
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.

Desired Qualifications

• Experience supporting nonprofit fundraising campaigns or donor engagement activities.
• Knowledge of donor management or CRM software (Salesforce or similar).
• Familiarity with HRIS systems such as ADP, UNANET, BambooHR, or similar platforms.
• Experience coordinating fundraising events or community outreach programs.
• Basic knowledge of grant research and grant proposal development.
• Experience creating marketing materials, newsletters, or social media content.
• Understanding of volunteer management and community partnership development.
• SHRM-CP, SHRM Essentials, PHR certification, or willingness to obtain certification.

Core Competencies

• Human Resources Administration
• Employee Onboarding
• HR Compliance
• Employee Relations
• Personnel Records Management
• Donor Relations
• Fundraising & Development
• Sponsorship Development
• Grant Research
• Event Planning & Coordination
• Volunteer Coordination
• Community Outreach
• Relationship Management
• Customer Service
• Project Coordination
• Written & Verbal Communication
• Organization & Time Management
• Problem Solving
• Team Collaboration
• Microsoft Office Suite
• HRIS & Donor Database Management
• Data Entry & Reporting

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at HR@ibsscorp.com.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at Recruiting@ibsscorp.com