HR Analyst or Senior HR Analyst (Transit)

HR Analyst or Senior HR Analyst (Transit)

Salary

$65,757.80 - $94,307.20 Annually

Location

City Hall Annex, 120 7th Street Northeast, Charlottesville (22902), VA

Job Type

Regular Full-Time

Job Number

260700009

Department

Human Resources Department

Division

Human Resources Department

Opening Date

07/27/2026

Closing Date

8/3/2026 5:00 PM Eastern

Bargaining Unit

N/A

• Description
• Benefits
• Questions

General Summary

This position may be filled at either the Human Resources Analyst or Senior Human Resources Analyst level, depending on the selected candidates qualifications. For a full description of the responsibilities and qualifications of the Senior-level role, please see the Senior Human Resources Analyst Job Description (link). Starting offer is based on applicable education, experience, and internal equity.

• Human Resources Analyst: preferred hiring amount between $65,757.80 - $79,182.91.
• Senior Human Resources Analyst: preferred hiring amount between $75,286.10 - $94,307.20.

Assignment: This position is uniquely assigned to the Department of Charlottesville Area Transit (CAT), serving as the departments primary point of contact for Human Resources. The role provides direct HR support within a unionized workforce, with emphasis on employee and labor relations (including investigation support), as well as HR policy, rules compliance, and interpretation.

The Human Resources Analyst performs a broad range of professional and complex analytical human resources activities with primary focus in one or more assigned areas, which may include but are not limited to leave program administration; employee and labor relations (including investigation support); HR policy and rules compliance and interpretation; training and organizational development; worker's compensation; and coordination of HR related projects and programs. Work is performed under the supervision of and reports to either the Director or Deputy Director of Human Resources.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

Labor and Employee Relations:

• Provides appropriate counsel on employee relations matters (e.g. coaching and disciplinary matters) to various department management and employees. Consults with HR management on matters of high risk and significance. Interprets, advises and makes recommendations on all HR personnel issues, providing research and supporting evidence to demonstrate analysis into applicable policy, law or rule, collective bargaining agreement or procedure.
• Participates in the City's labor relations programs and provides support to Human Resources Management with various labor relations projects including (but not limited to) preparing for and participating in labor management committee meetings, negotiations, gathering comparator data and preparing costing worksheets, completing surveys and finalizing official labor documents (e.g. draft MOU's and final versions of contract drafts).
• Fields complaints and coordinates and performs investigations in consultation with HR Management.

Leave Administration:

• Administers and/or assists with the administration of the employee leave programs provided by policy, state and/or federal law, including assisting with administering leave programs (such as but not limited to: Family & Medical Leave Act (FMLA), Shared Leave, Military Leave, Paid Parental Leave, etc.). Coordinates requests for accommodation under the Americans with Disabilities Act (ADA) and medical disabilities (as well as long term disability claims).
• Provides direct assistance to employees and families with their leave programs including questions, related problems, changes and other related matters.

Workers Compensation:

• Coordinates Workers' Compensation claims, including working closely with injured employees coordinating light duty and early return to work programs. Works closely with employees, supervisors and HR management on Workers Compensation and DOLI issues and follows up as needed for additional information from the City's third-party claims administrator and/or medical providers regarding claims status, light duty and return to regular work duty. Provides updates and consultation to HR management as appropriate.
• Ensures proper record-keeping and reporting of occupation injuries and illness in accordance with OSHA and VOSH requirements; determines recordability of accidents; coordinates claim forms, may provide reports as needed on claims metrics. Coordinates with the Risk Manager as needed.

HR Policy and Rules Compliance:

• Maintains and/or assists with department audits, maintenance of employee personnel records, confidential medical and testing records and related correspondence files; ensures proper maintenance of related files and records in accordance with State, Federal and local laws.
• Ensures proper documentation, maintains related records and tracking logs for work areas. Completes filing of assigned work area, and prepares records and documents for archival storage using the Virginia Library of Congress Guidelines; assists with tracking and purging of archive records and notices of destruction.
• Provides recommendations related to policies, procedures and projects.
• Responds to EEOC reports and other required federal and state reports and/or surveys.
• Creates SOPS and assists with review of SOP's for related area of work.

Training and Organization Development:

• Provides support in the implementation of and for the City HRIS system, as needed.
• May assist in development and review of training programs for presentation and may provide presentations.
• May provide training in specific areas of work (including with other HR team members) as assigned and/or requested and assists other staff members with more complex and/or difficult situations by providing guidance, advisement and mentoring.

Classification and Compensation:

• May research, analyze, and provide information for collective bargaining negotiations and comparator data.
• May provide guidance to departments on collective bargaining agreements to ensure contract compliance and in response to requests for information.
• May be responsible for maintaining union compensation lists.

Other Duties

• Attends various meetings and represents the department on various committees.
• May assist with processing of personnel transactions.
• May support a specific HR Manager or other senior HR staff member.
• May receive or handle FOIA requests and/or forward such requests to appropriate staff members.
• May act as a lead to the HR Specialist, as assigned.
• May participate in contract management, as necessary.
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
• Regular and reliable attendance.
• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Bachelor Degree in Human Resources, Finance, Public or Business Administration or related field AND at least 1 year of human resources experience in more than one area of human resources.

OR

• Associate Degree in Human Resources, Finance, Public or Business Administration or related field AND at least 3 years of human resources experience in more than one area of human resources.

OR

• High School Diploma or GED AND at least 5 years of human resources experience in more than one area of human resources.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• PSHRA -CP, CEBS/CCP, HRCI-PHR, SHRM-CP or other equivalent certification.

Certifications/Licenses/Other Requirements:

• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics

Job Knowledge

• Intermediate knowledge of human resources professional and analytical functions. Comprehension of standard situations including knowledge of most of the significant aspects of human resources administration.
• Basic familiarity with the principles and procedures for compensation and benefits, labor relations and negotiation, training, and applied research, and personnel information systems.
• City human resources policies and procedures including ordinances and state and federal laws related to human resources and employment practices and industry best practices.

Reading

• Intermediate: ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals, laws and regulations, and reference materials.

Writing

• Intermediate: ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math

• Intermediate: Ability to work with and understand number systems; simple formulas, practical application of fractions, percentages, ratios/proportions, and measurements.

Communication Skills

• Advanced: Establishes and maintains effective working relationships with city staff, management, vendors, work groups, and the public. May make recommendations regarding policy development and implementation. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. May include interactions that involve stressful, negative situations requiring significant tact and the ability to diffuse aggressive behavior and reach consensus. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction.

Independence and Decision-Making

• Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.

Technical Skills

• Skilled - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities.

Fiscal Responsibilities

• No budgetary/fiscal responsibilities.

Supervisory Responsibilities

• No responsibility for direction or supervision of others. May provide guidance, training, and instruction to others.

Other Characteristics

• Effective time management, multitasking, and organizational skills; sometimes under strict time constraints.
• Excellent customer service skills.
• Independently balances multiple complex tasks.
• Works closely with others as part of a team.
• Frequent change of tasks.
• May perform tedious or exacting work.
• Constant interruptions and requests for service.
• Maintains accurate records and files.
• Work effectively with sensitive and confidential issues and information.
• May require additional hours outside of normal schedule.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands

• Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must occasionally move about inside the office to access file cabinets, office machinery, etc. Must constantly position self to maintain files in file cabinets.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

Work Environment

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• May be required to work weekends, nights, or holidays, as needed.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated February 9, 2026

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

Vacation: Need some time off? Use it, you earned it:

Years Worked

0 - <3

3 - <5

5 - <10

10 - <15

15 - <20

20 - <25

25+

Hours Accrued Biweekly

3.09

3.85

4.62

5.4

6.16

6.93

7.7

Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.

Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):

OBSERVED CITY HOLIDAYS

New Years Day

Dr. Martin Luther King Day

Presidents' Day

Liberation & Freedom Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

1 Floating Holiday

Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.

2. INSURANCE:

Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.

• Choose from two options:

• Select HMO with City-funded HRA ($0 premium for employee-only coverage)

• Choice POS ($13.02 biweekly premium for employee-only coverage)

• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)

Delta Dental Plan:

• Diagnostic and Preventative-100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.

Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.

Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection

3. RETIREMENT:

Pension:

• Choose from two (2) options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5-year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% vesting after three years of service. There is no required contribution from salary. (Note: the Defined Contribution retirement plan is the only plan available for Library employees).

Supplement: Deferred Compensation 457 available for you to invest your own money for additional retirement savings.

4. VOLUNTARY:

Wellness:

• Gym Membership Reimbursement Program (up to $34.00 per month)

• Bicycle Commuter Program: Reimbursement up to $20 per month for reasonable bicycle commuting expenses

• Online wellness resources and Lunch-and-Learn Sessions

Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

Tuition Reimbursement:

• Up to $1,500 for job-related certificates, trade programs, undergraduate coursework or up to $3,000 for graduate level courses per fiscal year for career-related courses.

Flexible Spending Accounts:

• Expense accounts available for healthcare, dependent care and parking/mass transit.

01

Please indicate your highest level of education below: (Must be verifiable in reference to the Education History section of your online application.)

• Bachelors degree or higher in Human Resources, Finance, Public or Business Administration, or related field.
• Associates degree in Human Resources, Finance, Public or Business Administration or related field.
• High School Diploma or GED.
• None of the above.

02

Please indicate your years of human resources experience in more than one functional area of HR: (Must be verifiable in reference to the Work History section of your online application.)

• No experience related to this position.
• Less than one (1) of experience.
• One (1) to less than three (3) years of experience.
• Three (3) to less than five (5) years of experience.
• Five (5) years or greater.

03

Please select all areas of Human Resources in which you have experience in: (Check all that apply)

• Labor & Employee Relations (e.g., Investigations, grievance handling, union relations, discipline)
• Leave Administration (e.g., FMLA, ADA coordination, Paid Parental Leave)
• Workers Compensation
• HR Policy & Rules Compliance (e.g., policy creation, audits, personnel record maintenance)
• Training & Organizational Development (e.g., performance management, training programs, organizational change initiatives)
• Other HR functional area(s)

04

If you selected "Other HR functional area(s)" in your response to Question #3, please specify below:

05

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No

06

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No

Required Question

Employer City of Charlottesville

Address P. O. Box 911

605 East Main Street

Charlottesville, Virginia, 22902

Phone (434) 970-3490

Website http://www.charlottesville.gov/jobs