HR and Office Operation Administrator

ZK Technology LLC

Tampa Oaks, FL

Apply

JOB DETAILS

SKILLS

ADP, Administrative Management, Administrative Skills, Cloud Computing, Communication Skills, Custodial Services, Customer Support/Service, Data Quality, Dental Insurance, Detail Oriented, Documentation, Enterprise Applications, Establish Priorities, Follow Through, Health Insurance, Housekeeping/Cleaning, Human Resources Processes, Internet Security, Inventory Management, Laptop PC, Leadership, Multiplatform/Cross-Platform, Office Equipment, Office Management, Onboarding, Order Supplies, Organizational Skills, Payroll Administration, Payroll Management, People Management, Peripheral Hardware, Plan Meetings, Presentation/Verbal Skills, Time Management, Training/Teaching, Workforce Management Software, Writing Skills

LOCATION

Tampa Oaks, FL

POSTED

30+ days ago

Benefits:

Competitive salary
Dental insurance
Health insurance
Paid time off
Profit sharing
Training & development

About ZKTeco WFM
ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.

Position Summary
ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.

This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline.

This is a 100% on-site role in our Tampa office.

Key Responsibilities
Payroll Administration (ADP)

Own payroll administration and semi-monthly payroll coordination using ADP
Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
Coordinate payroll processing, resolve discrepancies, and ensure timely completion
Maintain payroll documentation and ensure proper approvals and records

HR Operations and Compliance

Maintain employee HR files and documentation (digital and physical)
Support HR policy compliance: acknowledgments, tracking, and documentation
Track and administer PTO requests, approvals, balances, and reporting
Maintain HR trackers and ensure data accuracy across systems
Support employee requests and route sensitive issues appropriately

Recruiting Administration

Create and manage job postings across platforms
Review resumes and coordinate screening steps
Schedule interviews and coordinate with hiring managers
Communicate with candidates and maintain recruiting trackers
Ensure a professional and timely candidate experience

Onboarding and Offboarding

Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
Coordinate setup requests (equipment, office readiness, access provisioning requests)
Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion

Office Management and Administration

Keep the office clean, professional, organized, and meeting-ready at all times
Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
Order office supplies, snacks, and materials
Order and manage employee equipment and office needs (laptops, peripherals, supplies)
Maintain inventory tracking for supplies and equipment

General Administrative Support

Act as the internal “go-to” person for office and administrative coordination
Support leadership with scheduling, reminders, follow-ups, and operational organization
Take ownership of tasks that may arise outside this job description as required in a small-office environment

Qualifications

2 to 5 years experience in HR administration, office management, payroll administration, or similar role
Experience coordinating payroll using ADP strongly preferred
Strong attention to detail, follow-through, and execution discipline
Mature handling of confidential information (payroll, employee records, HR matters)
Strong written and verbal communication skills
Comfortable working independently, prioritizing, and taking ownership

Why Join ZKTeco WFM

Direct visibility and partnership with CEO
Stable and growing company
Profit sharing and bonus opportunities
High-impact role with ownership and accountability

About the Company

ZK Technology LLC

ZKTeco, the largest developer and manufacturer of workforce data collection terminals in the world, delivers superior quality hardware, full-featured embedded device software, and a suite of software development tools and services that enable both industry partners and Workday Time Tracking customers to maximize the return on investment in their workforce data collection systems.

Industry Expertise

With more than 10+ years serving more than 500 satisfied time and attendance and workforce management software partners across the globe, including 150 in North America, ZKTeco has developed extensive knowledge of the entire data collection process. Our deep expertise in hardware, software, and integration processes, combined with innovative product design and large-scale manufacturing capabilities, gives our industry partners the economic advantages they need -- and for their customers, the most cost-effective, enterprise-class, and high-quality product data collection solutions on the market.

Likewise, our Workday customers benefit from our extensive experience working with time and attendance and workforce management software partners to integrate our data collection terminals across multiple industries, many with unique requirements at each stage of the data collection process. And after enabling our customers to implement Workday Time Tracking at more than 2,000 sites, our practical deployment experience for data collection solutions is second to none.

A Comprehensive Suite of Data Collection Solutions

We don’t just sell terminals – we offer development tools and services for every stage of the data collection process. We can provide anything that our partners need to complete their time and attendance or workforce management solutions offering. We support many different end-user and business activity scenarios, including customized business features for any industry and technical design support for partners interested in innovating their own time-clock-based applications. We have the flexibility, knowledge, and design and production capabilities to meet any requirements.

And with our modular approach, companies can deploy the combination of hardware, software, and solutions that best meets their needs.

Lower Total Cost of Ownership and Rapid ROI

Our economies of scale in manufacturing and rapid design cycle, combined with our time-saving software development tools, solutions and services, enable us to provide the most cost-effective data collection solutions on the market to our customers and partners. By leveraging ZKTeco’s solutions, our partners and customers can get to market faster, minimizing the development risk that occurs with lengthy implementation projects, and decreasing the total cost spent on development. And with our customer-first support and long product life cycle, both partners and customers can maximize their return on investment in both ZKTeco products and their entire workforce management solution.

COMPANY SIZE

50 to 99 employees

INDUSTRY

Computer/IT Services

FOUNDED

1998

WEBSITE

http://www.zktechnology.com

Resume Resources

Free Resume Templates Free Resume Builder