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HR Assistant

George Mason University

Fairfax, Virginia

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JOB DETAILS
SKILLS
Administrative Skills, Applicant Tracking System, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, File Maintenance, Human Resources, Human Resources Processes, Human Resources Strategy, Internal Audit, Interviewing Skills, Microsoft Office, Onboarding, People Management, Problem Solving Skills, Record Keeping, Records Management, Recruiting Strategy, Regulations, Reimbursement, Staff Training, Statistical Reports, Systems Maintenance, Team Player, Time Management, University/School Policies, Workforce Management, Workforce Planning
LOCATION
Fairfax, Virginia
POSTED
2 days ago
Department: University Life

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 29 hours per week, Monday - Friday

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Hourly Rate: Starting at $20 per hour; commensurate with education and experience

Criminal Background Check: Yes

About the Department:

University Life Human Resources Services supports more than 35 units across Mason by delivering comprehensive HR guidance and responsive service/support. Partnering with Mason's central Human Resources office and the Provost's office, the UL HR team provides tailored recruitment strategies, supervisor consultation, workforce planning, and compliance support-ensuring accessible, consistent, and strategic HR practices that strengthen University Life, and advance a positive workplace culture that enables student success.

About the Position:

The HR Assistant is a part time position (29 hours/week) that supports Human Resources functions within the University Life HR Services team. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The HR Assistant serves as a cross functional supporting member of the UL HR Services team.

Responsibilities:

Recruitment, Hiring, and Onboarding:
  • Provides support to recruitment activities including initiating job postings through Mason's applicant tracking system and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related to recruitment activity;
  • Assists in administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed;
  • Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal UL divisional and Mason Human Resources processes, to include entering assignment details and related information into the institution's data system for accurate record-keeping;
  • Maintains records and documentation involved with the staff hiring process to ensure records are accurate;
  • Provides assistance with the UL HR Services team's weekly tracking reports of active search processes;
  • Maintains and confirms search committee training records in partnership with Mason Human Resources; and
  • Ensures compliance with federal and state regulations, as well as institutional policies concerning employment.
HR and Payroll Duties:
  • Serves as part of the UL HR Services team, providing administrative and transactional support to the Division's 35+ units;
  • Assists with monitoring the UL HR team email inbox and identifying and categorizing the appropriate response in a timely manner, flagging priority requests for other members as needed;
  • Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus; and
  • Assists other members of the UL HR Services team as necessary, including being cross trained/cross functional to provide additional support/backup as needed.
Departmental Duties:
  • Actively supports and complies with all University policies, HR regulations, and departmental values and goals;
  • Provides support with planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, various department projects, etc., as needed;
  • Attends regularly scheduled divisional and team meetings;
  • Maintains internal employee files; and
  • Performs other duties as assigned.
Required Qualifications:
  • Demonstrated relevant experience working in a professional setting;
  • Experience with Microsoft Office software package;
  • Skill in problem-solving and attention to detail;
  • Ability to work collaboratively in a team-oriented environment, and provide guidance to other professional and support staff;
  • Demonstrated organizational s

About the Company

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George Mason University

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