HR Assistant

JOB SUMMARY

The HR Assistant provides administrative and operational support to the Human Resources department and serves as a primary point of contact for employees, applicants, and visitors. This position is responsible for front desk operations, general employee assistance, onboarding and orientation support, HRIS data entry, employee records, departmental events, and other transactional HR activities. The HR Assistant works collaboratively across all areas of Human Resources to ensure timely, accurate, and professional service. 

JOB REQUIREMENTS 

Minimum Education

§  High school diploma or equivalent, required

§  Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Minimum Work Experience

§  One year of administrative, office, customer service, human resources, or related experience preferred.

§  Experience working with HR information systems, electronic records, or other business systems preferred.

Required Skills

§  Strong customer service and interpersonal skills.

§  Ability to communicate professionally and effectively with employees, applicants, leaders, and visitors.

§  Strong organizational skills with attention to detail and accuracy.

§  Ability to manage multiple priorities in a fast-paced environment.

§  Ability to exercise discretion, tact, and diplomacy when handling sensitive and confidential information.

§  Proficiency with computers and standard office applications, with the ability to learn HR systems and processes 

FUNCTIONAL DEMANDS

Physical Requirements

Sitting - 16-31%

Walking - 1-15%

Standing - 1-15%

Bending/Squatting - 1-15%

Climbing/Kneeling - 1-15%

Twisting - 1-15%

OSHA Category

Minimal potential for direct body fluid exposure

Visual and Hearing Requirements

Must be able to hear clearly with assistance.

Must be able to see with corrective eyewear. 

Other Physical/Environmental Demands

Lifting - 0-50lbs, 50lbs or more with assistance

Carrying - 0-50lbs, 50lbs or more with assistance

Pulling - up to 100lbs

Pushing - up to 100lbs 

LEADERSHIP CAPABILITIES

Supports the hospital Mission, Service and Values

ESSENTIAL FUNCTIONS

§  Serve as the primary front desk representative for Human Resources, greeting and assisting employees, applicants, and visitors.

§  Answer incoming HR telephone calls, respond to routine inquiries, take messages, and route questions to the appropriate HR team member.

§  Monitor and assist with the HR shared inbox and route requests to the appropriate team member.

§  Receive, sort, and distribute departmental mail and correspondence.

§  Provide administrative support for all new employee orientation activities, including scheduling, preparation of materials and follow-up activities.

§  Support onboarding activities and ensure required new-hire information and documentation are collected and processed.

§  Enter and maintain employee and new-hire information in the Human Resources Information System (HRIS), ensuring timely and accurate data entry.

§  Scan, upload, and maintain employee documents and records within appropriate HR systems and electronic files.

§  Assist with employment verifications, reference requests, background checks, licensure verification, and other routine employment documentation as needed.

§  Print and coordinate employee identification badges and other new-hire materials.

§  Provide administrative and logistical support for HR-sponsored events and initiatives, including scheduling rooms, preparing materials, coordinating supplies, communicating with participants, and assisting with event setup and execution.

§  Assist with employee recognition activities, retirement celebrations, workforce events, career fairs, and other HR-sponsored programs as assigned.

§  Provide administrative and transactional support to HR Operations, Talent Acquisition, Workforce Development, and other HR functions as needed.

§  Maintain HR forms, documents, employee resources, and departmental materials.

§  Assist with routine reports, data entry, audits, and special projects.

§  Identify opportunities to improve administrative processes and employee service.

§  Perform other duties and special projects as assigned.

ORGANIZATIONAL EXPECTATIONS

§  Provides a positive and professional representation of the organization.

§  Maintains compliance with organizational policies, established practices, protocols, procedures, and applicable professional standards.

§  Demonstrates excellent customer service through attitude and actions consistent with the organization's mission, vision, values, and service expectations.

§  Maintains confidentiality and handles sensitive employee information with discretion.

§  Collaborates effectively with HR team members and internal customers and adapts to changing priorities and departmental needs.