HR Assistant - Local Hire

Project HOPE is an international NGO with more than 1000 engaged employees and volunteers who work around the globe responding to the worlds most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than 3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving sexual exploitation, exploitation & abuse, and trafficking in persons, and to disclose all potential and actual violations of our Code of Conduct, which may include conflicts of interest, fraud, corruption, discrimination, or harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY

The HR Assistant supports the day-to-day HR operations and recruitment activities for the Gaza Field Office. Reporting to the HR Coordinator, the HR Assistant provides administrative and clerical support across payroll documentation, recruitment, and staff relations. The role ensures accuracy in HR records, assists in recruitment logistics, and contributes to maintaining compliance with Project HOPE policies, donor requirements, and Palestinian labor law.

Principal Responsibilities

HR Operations Support

• Assist with preparation and collection of payroll inputs, timesheets, attendance, leave records.
• Support the maintenance and updating of HR trackers, contracts, benefits, staffing lists.
• Ensure personnel files are complete, organized, and securely maintained.
• Prepare HR letters and documentation, contracts, renewals, promotions, transfers, resignations.
• Provide administrative support for office HR functions, including filing, scanning, and uploading documents to shared systems.

Recruitment Support

• Assist in posting job vacancies and managing applications.
• Coordinate interview schedules, candidate communications, and logistics.
• Support preparation of recruitment documentation and ensure proper filing.
• Assist in onboarding new staff, including collecting required documents and coordinating orientation sessions.

Staff Relations & Administrative Support

• Act as a first point of contact for routine employee queries on HR policies and procedures.
• Support staff orientation and training logistics.
• Assist in organizing HR-related meetings, workshops, and staff engagement activities.
• Provide clerical support to HR Coordinator and HR Officers as needed.

Compliance & Reporting

• Ensure HR documentation complies with organizational policies and donor requirements.
• Assist in preparing HR reports and updates for HR Coordinator and leadership.
• Support internal audits and donor reviews by preparing HR files and documentation.

Other Duties

• Perform other HR-related tasks as assigned by the HR Coordinator.

MINIMUM QUALIFICATIONS

• Bachelors degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• Basic knowledge of HR operations, recruitment processes, and labor law.
• Strong organizational and communication skills, attention to detail, and confidentiality.
• Proficiency in Microsoft Office and HR systems.
• Fluency in Arabic required, English proficiency preferred.
• High attention to detail and strong analytical skills.
• Strong organizational and documentation capacity.
• High level of discretion, integrity, and confidentiality.
• Fluency in Arabic and English.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands and Work environment

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internally as needed.
• Emergency deployments may involve austere living conditions and extended travel.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as hardship.

This position is based in Gaza. Given the current conflict conditions, the candidate must be able to work in a rapidly changing environment. This position is being advertised contingent upon award, while the recruitment process will proceed as part of organizational preparedness. No formal offer will be extended until funding is confirmed.