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HR Assistant

MLK Community Healthcare

Los Angeles, CA

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JOB DETAILS
SKILLS
Administrative Skills, Business Administration, Calendar Management, Candidate Screening, Communication Skills, Compensation and Benefits, Computer Skills, Customer Support/Service, Detail Oriented, Direct Email, Diversity, Documentation, Employee Orientation, Employee Relations, File Maintenance, HRIS/HRMS, Healthcare, Healthcare Administration, High School Diploma, Hospital, Human Resources, Interpersonal Skills, Interviewing Skills, Job Requisition Posting, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Printing, Problem Solving Skills, Regulatory Compliance, Team Player, Telephone Skills
LOCATION
Los Angeles, CA
POSTED
1 day ago
POSITION SUMMARY

The HR Assistant works closely with the entire HR Department in all aspects of the HR department day-to-day activities. The HR Assistant will interact with candidates, employees, contractors, and visitors to facilitate traffic for the Hospital Administrationand HR Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Welcomes visitors by greeting them, in person or on the telephone, by answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories; giving instructions
  • Review general human resources email/phone inbox and direct emails to appropriate internal stakeholders.
  • Files papers and documents into appropriate physical and electronic files.
  • Assists with creating file folders for department needs; terminations, new hires, benefits, and recruitment.
  • Assist with creating new employee personnel files and maintenance.
  • File I-9 documentation and assists with the maintenance.
  • Frequent interaction with Recruiters, HR Business Partners, generalist and others on the HR team.
  • Assist with providing HR related information and forms to candidates and employees.
  • Provides support to HR team by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages.
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • Create and maintain meal voucher process and distribution.
  • Provide administrative support to the HR team, including scheduling meetings, maintaining calendars, and preparing documents.
  • Assist with onboarding processes, including new hire paperwork, orientation coordination, and system entry.
  • Maintain accurate and up-to-date employee records in the HRIS (e.g., UKG Pro) and personnel files.
  • Support benefits administration by responding to employee inquiries and coordinating with vendors
  • Track, monitor, and audit compliance requirements such as licensure, certifications, and required trainings (e.g., HealthStream).
  • Assist with recruitment activities, including posting jobs, screening candidates, and coordinating interviews
  • Prepare HR-related correspondence, reports, and documentation (e.g., employment verifications, letters).
  • Support employee relations processes by documenting meetings and maintaining case files as directed
  • Assist with processing employee status changes (hires, transfers, terminations).
  • Ensure confidentiality and proper handling of sensitive employee information
  • Support HR projects, audits, and special initiatives as needed
  • Other duties as assigned.
POSITION REQUIREMENTS

A. Education
  • High school Diploma or GED required.
  • Bachelors in Business Administration or Healthcare Administration, or related field preferred.
B. Qualifications/Experience
  • Minimum 1 year Human Resources support experience preferred or a combination of experience and education will be considered.
  • Experience in healthcare helpful but not required
  • PC proficiency in Microsoft Office, including Word, Excel and PowerPoint
C. Special Skills/Knowledge
  • An exceptional customer service focus, including attention to producing high-quality results
  • Strong communication, interpersonal, teamwork, and organizational skills
  • The ability to work efficiently and effectively, while maintaining attention to detail
  • The ability to work with teams in different offices and promote teamwork
  • Flexibility to accommodate different personalities and professional work styles as well as changing work environments/priorities
  • Must be a team player, collaborator, and able to effectively network at all levels
  • Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds
  • Problem-solving and results-focused professional
  • Well-organized, attentive to details
  • Must be flexible and able to multi-task and handle multiple candidates at one time during various stages of the pre and post offer stage
  • Capability to work in a high-volume, fast-paced environment


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MLK Community Healthcare

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