Intellipro is seeking an HR Assistant (Mandarin Chinese preferred) to support HR operations in Cary, NC. This is a full-time, hybrid role.
Job Responsibilities:
1. Recruitment support
- Post job ads on job boards and social media platforms
- Screen resumes and job applications
- Assist with background and reference checks
- Help prepare job offer letters
- Support recruitment events, such as job fairs and career expos
2. Onboarding
- Ensure the preboarding process goes smoothly
- Conduct new employee orientation sessions
- Take care of new hire paperwork and logistics, such as setting up designated workstations, computer logins, email addresses, etc.
- Schedule meetings to discuss company policies and provide the employee handbook
- Serve as the primary point of contact for new employee inquiries
3. Record-keeping
- Maintain accurate and up-to-date employee records, including personal details, employment contracts, performance evaluations, and benefits documentation
- Collect and organize employment and tax information
- Assist with exit interviews and finalize termination documentation
4. Benefits administration
- Manage compensation and benefits documentation
- Process payroll tasks, including employee sick leave and PTO
- Resolve payroll errors and respond to related inquiries
- Assist with payroll and benefits reconciliations, audits, and payment approvals
5. Compliance
- Work with line managers and employees to process compliance service requests
- Maintain accurate compliance records and tracking tools
- Undertake administrative duties necessary to fulfill compliance tasks
- Escalate complex issues to Compliance Specialists when needed
6. Performance management
- Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits
- Send separation notices to employees who are due for mandatory retirement
- Provide departing employees with necessary documentation and process final or severance payments
- Act as the point of contact for post-separation queries
7. Employee relations
- Handle employee grievances and complaints
- Collect and process incident reports from various business units
- Collaborate with the legal department to prepare Notices to Explain and ensure delivery
- Arrange an administrative hearing and document the minutes of the meeting
- Prepare and deliver notices of decisions and maintain company offense records
Requirements:
- Mandarin/Chinese strongly preferred; excellent written and verbal communication skills
- 1 year of proven recruiting or HR internship/work experience
- Strong knowledge of labor laws and hiring regulations
- Familiar with an ATS (Workable, LinkedIn Recruiter)
- Proficient with Microsoft Office or Google Suite; Notion and Slack a plus
What We Offer:
- Full-time employment, hybrid (Cary, NC, USA)
- USD $55,000 – $60,000 per year, negotiable
- Visa sponsorship available
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