HR Assistant Monarch Management
HR Assistant Monarch Management
POSITION SUMMARY
The Human Resource Assistant works closely with facility Human Resource Director to enhance the employment
experience for all staff. The primary responsibilities are to assist the Human Resource Director in recruitment,
retention and recognition of staff, manage the employment application and hiring process, provide information
and support to staff, maintain and secure all employment related records. This position may also assist in
processing time records to submit to payroll for processing.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Staff Recruitment, Retention and Recognition
Participates in community events for the purpose of enhancing awareness of employment opportunities.
Assists with deployment of employee mentorship programs.
Assists with deployment of employee recognition programs.
Assists with deployment of onboarding programs.
Management and Coordination of Application and Hiring Process
As directed, coordinates the employment application process, ensuring that all necessary steps are
followed according to company policy and Affirmative Action requirements.
Assists with hiring decisions providing equal employment opportunity to all qualified applicants.
Properly documents the entire application and hiring process in Applicant Tracking System.
Information and Support Resource
Provides employment related information to staff as needed.
Provides assistance in resolving workplace conflicts.
Works as a liaison between staff and management, when necessary.
Assists staff with seeking EAP assistance, when needed.
Assists staff with payroll or benefit questions.
Maintains a high level of understanding of company employment policies.
Monitors consistent application of company employment policies and reports concerns to HR Director.
Maintenance and Security of Employment Related Records
Ensures confidentiality of all employee records.
Secures records to prevent unauthorized access.
Preserves records according to company retention policy.
Ensures personnel files do not contain prohibited information.
Maintains accurate attendance records.
Ensures timely employee evaluation process.
Performs audits of personnel files.
Maintains and updates the HRIS system documentation ensuring timeliness and accuracy.
Time Records Processing, as directed
Accurately enters new employees into Time and Attendance software.
Ensures proper payment of benefit hours.
Ensures that schedules and time records coincide.
Runs daily reconciliation and approval reports to ensure accuracy of time records.
Promptly reports any concerns to facility Administrator.
Closes pay period and prints electronic time records in a timely manner.
Responds to concerns and requests in a cheerful manner.
FACILITY COMPLIANCE
Attends workshops/in-services pertinent to your department and designated by ADON.
Attends meetings as directed to include departmental meetings, Quality Assurance meetings, etc.
Attends all staff education of the Rehabilitation Center relating to safety, infection control and disease
process.
Participates in inspections and audits of department as needed to maintain safety and sanitary
conditions as designated.
Attends education programs on Continuous Quality Improvement, customer satisfaction and other such
programs.
Identifies areas of problem/needs through surveys and communicates these at QA&A committee
meetings.
Maintains and applies knowledge of current policies and procedures as outlined by Monarch Healthcare
Management.
Assists in policy and procedure development as needed.
Maintains current knowledge of Minnesota Department of Health regulations.
Is knowledgeable of and abides by the importance of the Resi
Promotes a highly positive workplace centered on strong customer service, inclusivity and ensuring staff
feel welcome and supported
QUALIFICATIONS
Education and Experience
Must be a high school graduate. Human Resource education or experience is preferred.
Must have excellent communication and organizational skills. Experience or education in conflict
management is preferred.
Must be able to perform essential functions of the position with or without reasonable
accommodation.
Must qualify for employment, after criminal background check, per guidelines of the Minnesota
Department of Human Services
Preferred
Experience in Human Resources preferred
Experience in healthcare, skilled nursing facility or assisted living community
Required Skills and Abilities
Ability to effectively manage multiple tasks and pivot with sudden demands of your attention
Resilience: ability to welcome constructive feedback, course correct and not take it personally
Personability; ability to get along with all personality types and inspire trust with residents, staff, family
High emotional intelligence (EQ)
Ability to actively listen, with the goal of understanding
Ability to clearly speak and proficiently read and write in English
Comfort in operating in ambiguous situations and with diverse populations
Ability to thrive in an environment that is fast-paced and rapidly growing