HR Assistant

HR Administrative Assistant

About the Opportunity

Our client is seeking a detail-oriented HR Administrative Assistant to support the Human Resources team with daily administrative operations. This role is ideal for someone who enjoys organization, thrives in a fast-paced environment, and is passionate about providing exceptional internal customer service. The HR Administrative Assistant will play a key role in supporting onboarding, maintaining employee records, coordinating HR processes, and ensuring that confidential information is handled professionally.

Responsibilities

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• Provide day-to-day administrative support to the Human Resources department
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• Coordinate new hire onboarding by communicating schedules, company information, parking instructions, dress code, and other onboarding details
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• Share new hire information with internal departments to ensure a seamless onboarding experience
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• Maintain and update employee records, HR files, and shared documentation
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• Track employee equipment assignments and coordinate returns for departing employees
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• Assist with employee orientation and onboarding activities
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• Create, update, suspend, and reactivate employee system access as needed
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• Maintain employee directories and organizational updates
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• Track employee referral bonuses and incentive programs
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• Assist with performance metric tracking and reporting
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• Support exit interview processes and employee offboarding
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• Prepare recurring reports and other HR-related documentation
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• Respond to general HR inquiries and direct employees to the appropriate resources for benefits, payroll, or compensation questions
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• Handle sensitive and confidential information with discretion
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• Participate in team meetings and provide additional administrative support as needed
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Qualifications

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• Previous experience in Human Resources, Administrative Support, Office Management, or a related field
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• Strong organizational and time management skills with excellent attention to detail
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• Excellent verbal and written communication skills
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• Ability to manage confidential information with professionalism
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• Proficiency in Microsoft Office Suite, including Excel and Outlook
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• Comfortable working in a fast-paced, collaborative environment
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• Positive attitude and strong customer service mindset
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