HR Clerk- Pasadena

Position Overview

Ultimate Staffing is actively seeking an HR Clerk for an exciting opportunity in Pasadena, California. This role is focused on providing vital clerical and administrative support to the Human Resources team. The HR Clerk will ensure that all administrative tasks are handled efficiently and in compliance with company standards.

Responsibilities

General Description:

As the HR Clerk, the role will be focused on supporting the Human Resources team with various clerical and administrative support tasks.

Essential Duties & Responsibilities:

• Data entry into various HRIS portals.
• Compile and maintain EEO/AA data on applicants and new hires in the Applicant Tracking System (ATS).
• Processing HR invoices and tracking invoices for the HR department charges.
• Compiling new hire packets and other HR communications to be delivered to staff.
• Maintain employee demographic data in the HRIS system and notify appropriate departments of employee changes.
• Assist with scheduling meeting spaces for the HR department.
• Various administrative tasks, including but not limited to completion of forms based on provided data, typing letters, etc.
• Ordering lunches or other food services on an as-needed basis.
• Audit I-9 Forms to ensure they are completed in accordance with E-Verify rules.
• Assist Regional HR Business Partner with Background Check Administration.
• Proactively communicate and escalate issues to the HR team as needed.
• Assist with the compilation of company new hire memos.
• Distribute department mail.
• Other duties and projects as assigned by the HR Department.

Qualifications

• High School Diploma or equivalent.
• Computer proficiency, with experience in MS Office (Word, Excel, and including PowerPoint) required.
• 60 - 70 WPM typing speed with a 99% accuracy level.
• A proven ability to multitask and remain organized in a fast-paced environment with limited direction.
• Detail-oriented.
• Excellent written and oral communication skills, including the ability to listen effectively.
• Preferred: broad knowledge of HR principles, practices, and procedures, and a demonstrated ability to apply that knowledge.
• Excellent customer service skills, phone, and email etiquette skills.
• A high degree of integrity and ability to maintain confidentiality of information.

Required Work Hours

Monday through Friday, 8:00 AM - 5:00 PM with an hour lunch.

Benefits

Competitive Wages: $18 to $23 per hour.

Additional Details

On-Site in Pasadena, CA.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.