HR Compliance & Leave Administration Specialist

What You’ll Do

HR Compliance & Policy Management

• Ensure compliance with federal, state, and local employment laws (FLSA, FMLA, ADA, EEOC, etc.)
• Maintain and enhance HR policies, procedures, and employee handbook to align with evolving regulations and business needs
• Conduct internal audits of HR processes, records, and documentation to ensure accuracy and risk mitigation
• Support employee relations matters, including investigations, documentation, and resolution
• Manage compliance reporting (EEO-1, OSHA logs, audits, and related requirements)
• Monitor regulatory changes and proactively recommend policy or process improvements

FMLA & Leave Administration

• Administer all leave programs including FMLA, ADA, short- and long-term disability, and state-specific leave laws
• Determine eligibility, track usage, and maintain detailed, compliant records
• Serve as the trusted subject matter expert and primary contact for employees and managers
• Ensure confidentiality and regulatory compliance throughout the leave lifecycle
• Partner with leaders to support return-to-work planning and workplace accommodations

Payroll Operations Support

• Provide operational support for payroll processing, including pre- and post-payroll validation
• Partner with Payroll leadership to support accurate, timely multi-state payroll execution
• Assist with off-cycle payrolls, corrections, reversals, and adjustments
• Maintain payroll records in accordance with internal controls and audit standards
• Support year-end activities including W-2 validation and reconciliation

What You Bring

Core Competencies

• Expertise in employment law and regulatory compliance
• Strong knowledge of FMLA and leave administration
• Policy development and interpretation
• Employee relations and issue resolution

Knowledge, Skills & Abilities

• Deep understanding of HR laws, compliance requirements, and best practices
• Experience managing multi-state compliance environments
• Working knowledge of benefits administration
• Strong understanding of payroll processes, wage and hour laws, and compliance requirements
• High attention to detail with exceptional organizational skills
• Ability to manage high-volume, detail-intensive workloads with accuracy and efficiency
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience with HRIS and payroll systems

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 5+ years of progressive HR experience, including direct experience with:
  • Leave administration (FMLA, ADA, disability)
  • HR compliance
  • Payroll processing/support
• HR certification (PHR, SHRM-CP, or similar), or willingness to obtain preferred
• Demonstrated ability to contribute to process improvements and HR initiatives

Why Join Us?

• Be part of a growing, forward-thinking HR team
• Work in an environment that values transparency, collaboration, and continuous improvement
• Opportunity to influence process innovation and HR modernization
• Hands-on role with cross-functional exposure and impact