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HR Coordinator

The Panther Group

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Business Solutions, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Document Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Financial Services, Global Financial Markets, Human Resources, Logistics, Microsoft Office, Multitasking, On Site Support, Operational Improvement, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Development, Process Improvement, Project Tracking, Project/Program Coordination, Project/Program Management, Technical Support, Time Management, Travel Planning, Writing Skills
LOCATION
Boston, MA
POSTED
30+ days ago
HR Administrative Assistant
A leading global financial services organization is seeking an HR Administrative Assistant to join its Human Resources team. This position will focus on providing executive-level administrative support, event coordination, and project management assistance across several HR initiatives.

The ideal candidate is highly organized, proactive, and adaptable, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Professionalism, sound judgment, and attention to detail are essential for success.

What You'll Be Doing
  • Executive & Administrative Support
    • Provide high-level executive support to senior HR leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and general administrative support.
    • Prepare agendas, meeting materials, action items, presentations, and other business documents.
    • Exercise discretion when handling confidential and sensitive information.
  • Event Planning & Coordination
    • Coordinate internal and external HR-related events, including scheduling, logistics, vendor communication, and on-site support.
    • Assist with occasional evening events as needed.
  • Project & Program Coordination
    • Support HR initiatives through project coordination, tracking milestones, maintaining documentation, and following up on deliverables.
    • Assist with process improvements and operational initiatives designed to increase efficiency.
    • Partner with various HR teams on learning and development programs, employee engagement initiatives, and other strategic projects.
    • Support the completion of client questionnaires, surveys, and other business-related requests.
  • Technology & Process Support
    • Utilize collaboration and document management tools to organize information and improve workflow efficiency.
    • Learn new technology platforms quickly and identify opportunities to streamline administrative processes.

Qualifications
  • Bachelor's degree required.
  • 3+ years of executive administrative, coordinator, or HR support experience.
  • Previous experience supporting senior leaders in a corporate environment is strongly preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational, planning, and project coordination abilities.
  • Proven ability to prioritize competing deadlines while maintaining accuracy and attention to detail.
  • Self-motivated, resourceful, and proactive with a customer-service mindset.
  • Comfortable working independently while collaborating across multiple teams.
  • Strong technical aptitude with Microsoft Office Suite and the ability to quickly learn new business applications and collaboration tools.
  • Experience supporting events, meetings, or company programs is preferred.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • Occasional evening event support may be required.

 

About the Company

T

The Panther Group

The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.

With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.

The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.

The Panther Group celebrates 25 years of recruitment and workforce solutions expertise. 

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1992
WEBSITE
http://thepanthergrp.com

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