HR Coordinator & Front Desk

• Greet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge.  Answer phone calls and direct them to the proper department.
• Security and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned.  Ensure compliance with security protocols such as cross referencing all foreign national visitors against Denied Party List or subject to NISPOM random inspections.
• HR Data Support: Execute assigned Excel projects including data collection.  This may include but not be limited to compiling employee data from the payroll & timekeeping systems to support monthly reporting & annual 401k, ESOP and Worker’s Compensation audits.  Other audit support may include: DCAA, OFCCP, I9, etc.
• HR Operations: Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules.
• Talent Acquisition Assistance: Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation
• Front Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable.
• Manage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared.
• Data Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records.  Other administrative duties as needed such as data input and business process support.  This may include supplier and/or customer contact.
• Catering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed.
• Flower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time.
• General Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department.
• Job responsibilities within our organization are dynamic.  This may not be a complete list of duties.  Other responsibilities and duties may be assigned by your supervisor or upper management at any time.

• High School Diploma or equivalent.
• Proficient using Microsoft Excel in at least 2 or more of the following features: index/match, VLOOKUP, pivot tables & reports, write formulas, conditional formatting.
• Previous experience in a receptionist or administrative role is preferred.
• Ability to manage multiple tasks simultaneously with attention to detail.
• Strong communication and interpersonal skills.
• Friendly, approachable, and professional demeanor.
• Strong organizational skills and ability to work independently.
• Exceptionally high degree of customer service.

• 4 Weeks PTO a year (including 40 hours of PTO your first day)
• 10 paid holidays 
• 401(k) with 100% employer matching up to 4% of salary (no vesting period
• Multiple options for Medical, Vision, Dental Insurance plans
• Health Savings Accounts
• Flexible Spending Accounts 
• Tuition Assistance (30% of Tuition with a minimum grade)
• 100% Paid Employee Assistance Program (EAP)
• 100% Paid Basic Life and AD&D Insurance
• 100% Paid Workers Compensation Insurance
• Voluntary Life Insurance

HRSupport@intellisenesinc.com

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