HR Coordinator (HR)

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions we serve customers in many business-to-business market segments including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130 branches.

All correspondence will come directly from Imperial Dade and not a personal email address.

The HR Coordinator will serve as an operational partner to the Senior HR Manager in the execution of HR strategies & workforce initiatives. You will partner closely with our centralized Centers of Excellence while serving as the local day-to-day HR presence for employees and managers.

You will:

• Ensure enterprise HR policies and programs are consistently applied at the local level.
• Oversee daily administration including timecard audits, punch corrections, and exception tracking to ensure data integrity and provide employee guidance on system usage.
• Serve as the primary point of contact for the Payroll COE, resolving pay-related inquiries and ensuring local practices align with corporate policy and wage & hour regulations.
• Maintain accurate, up-to-date employee records across all HR systems by performing regular audits to ensure data consistency and compliance.
• Provide comprehensive guidance to employees and managers regarding HR policies, processes, and systems in both English and Spanish.
• Execute system-level actions for the full employee lifecycle including onboarding, transfers, and separations, while partnering with Payroll, Benefits, and HRIS COEs to ensure seamless transitions.
• Conduct new hire orientation while managing I-9 and E-Verify processing to ensure full adherence to federal requirements (occasional evening session required).
• Ensure all employee documentation is accurate, complete, and retained according to regulatory and company standards.
• Coordinate benefits enrollment, escalating complex matters to the Benefits COE as needed.
• Assist with HR reporting, data validation, and system testing or enhancements.
• Assist with the execution of employee engagement programs, HR communications, and initiatives including workplace events and training logistics.

You Have:

• Associates Degree in Human Resources, Business Administration, or a related field (preferred).
• 3 years of HR coordination or HR operations experience.
• Background working in hourly or operational workforces.
• Ability to work occasional evenings.
• Strong working knowledge of time and attendance, onboarding, and HR compliance.
• Experience with HRIS and payroll systems.
• Proficiency in Microsoft Office.
• Bilingual - English and Spanish (Verbal and Written) a must.

About Imperial Dade We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits: medical, dental, vision, a 401k program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.

Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy status, as a parent, national origin, age, disability, physical or mental family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.

Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check consistent with applicable federal, state, and local laws.

MASSACHUSETTS APPLICANTS It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.