Administrative Skills, Business Administration, Communication Skills, Data Entry, Detail Oriented, Documentation, Federal Laws and Regulations, Human Resources, Human Resources Management, Legal, Maintain Compliance, Microsoft Office, Onboarding, Operational Support, Operations Management, Organizational Skills, Policy Development, Procedure Development, Quality Metrics, Records Management, Regulatory Compliance, Team Player, Time Management
HR Coordinator (I-9 Compliance)
Western Digital is seeking a detail-oriented HR Coordinator to join the HR Operations team on a 6-month contract assignment. This role will focus on employment eligibility verification and I-9 compliance activities, supporting new hire onboarding while ensuring adherence to federal regulations and company policies.
This is an excellent opportunity for someone looking to gain hands-on experience in Human Resources, compliance, and HR operations within a fast-paced, collaborative environment.
Key Responsibilities
I-9 Processing & Compliance
- Complete Section 2 of Form I-9 for new hires within required federal deadlines.
- Review and verify employee identity and employment authorization documentation in accordance with USCIS requirements.
- Accurately enter I-9 information into HR systems and maintain supporting documentation.
- Escalate incomplete, missing, or questionable documentation to the HR Operations Manager.
- Support compliance efforts by following established policies, procedures, and quality standards.
Records Management
- Maintain organized electronic and/or physical I-9 files in accordance with retention requirements.
- Ensure documents are properly filed, labeled, and securely stored.
- Track reverification dates and maintain related reporting and spreadsheets.
- Assist with audits and document retrieval requests as needed.
Administrative Support
- Communicate with employees and managers regarding pending I-9 requirements and deadlines.
- Respond to basic questions related to employment eligibility verification.
- Support ongoing HR Operations initiatives and administrative projects.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field, OR currently pursuing a degree in a related discipline.
- Alternatively, 1+ year of administrative experience in HR, legal, compliance, operations, or a similar environment.
- Strong attention to detail and ability to follow established procedures with accuracy.
- Excellent organizational, communication, and time-management skills.
- Ability to handle confidential information with professionalism and discretion.
- Proficiency with Microsoft Office and data entry systems preferred.