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HR Coordinator I

EWM

San Jose, CA

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JOB DETAILS
SKILLS
Administrative Skills, Business Administration, Detail Oriented, Documentation Review, Federal Compliance Regulations, File Audits, Human Resources Management, Legal, Maintain Compliance, Operational Audit, Operations Management, Organizational Skills, Quality Metrics, Record Keeping, Spreadsheets, Time Management, Writing Skills
LOCATION
San Jose, CA
POSTED
14 days ago

Position Summary

Support employment eligibility verification processes for Western Digital by executing I-9 form completion, document review, and record maintenance under direct supervision. Ensure compliance with federal requirements while learning HR operations fundamentals.

Key Responsibilities

I-9 Processing

  • Complete Section 2 of Form I-9 for new hires within required deadlines
  • Review and verify employee identity and employment authorization documents against USCIS List A, B, and C
  • Enter I-9 data accurately into HRIS system; attach supporting documentation
  • Flag incomplete or questionable documents to HR Operations Manager for review

Record Management

  • Maintain organized I-9 files (electronic and/or physical) per retention guidelines
  • File documents consistently; ensure proper labeling and secure storage
  • Update tracking spreadsheets and monitor upcoming reverification deadlines
  • Respond to basic employee questions about I-9 requirements; escalate complex inquiries

Administrative Support

  • Send reminder notifications to employees and managers about pending I-9 tasks
  • Assist with periodic file audits; pull requested records for review

Compliance & Learning

  • Follow WD I-9 policies, procedures, and quality standards
  • Complete required training on immigration compliance, data privacy, and confidentiality
  • Maintain confidentiality of all employee information per WD standards
Education:

Qualifications

Required:

  • Bachelor's degree or currently pursuing degree in HR, Business Administration, or related field; OR
  • 1+ years administrative experience in HR, legal, compliance or similar environments
  • Strong attention to detail and ability to follow written procedures precisely

About the Company

E

EWM

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