Position Summary

The HR Coordinator – Leave, Workers’ Compensation & Payroll is a hands-on member of the Human Resources team at a federal contractor that designs and manufactures body armor and ballistic protective equipment for military, law enforcement, and government customers. Based at the company’s Pompano Beach, Florida headquarters, this role owns the end-to-end administration of Family and Medical Leave Act (FMLA) and related leaves, workers’ compensation claims, and payroll processing in UKG.

The ideal candidate brings demonstrated hands-on experience in UKG Pro Workforce Management and UKG Employee Pay, a strong command of leave and workers’ compensation regulations, and the accuracy, discretion, and documentation discipline required in a regulated manufacturing and federal-contracting environment.

Essential Duties and Responsibilities

FMLA and Leave Administration

• Administer FMLA, ADA-related leave, military leave (USERRA), personal leave, and applicable state leave programs from initial request through return to work.
• Issue required FMLA notices and forms within regulatory timeframes, including the Notice of Eligibility and Rights & Responsibilities (WH-381), Designation Notice (WH-382), and medical certifications (WH-380-E / WH-380-F) as applicable.
• Track leave entitlement, intermittent leave usage, and rolling 12-month balances; configure and monitor leave accruals, attendance codes, and leave cases in UKG.
• Coordinate with managers to ensure protected absences are coded correctly and are not counted against attendance or point-based policies.
• Partner with HR leadership on ADA interactive-process documentation, reasonable accommodation requests, and fitness-for-duty / return-to-work clearances.
• Coordinate leave with short-term and long-term disability, paid time off, and benefit continuation, including employee premium arrangements during unpaid leave.
• Maintain confidential medical records separately from personnel files in accordance with FMLA, ADA, and GINA requirements.

Workers’ Compensation and Injury Management

• Serve as the primary point of contact for workers’ compensation claims across manufacturing and office operations.
• Report work-related injuries to the insurance carrier promptly and within Florida statutory timeframes (Chapter 440, Florida Statutes), and complete required claim documentation.
• Partner with Safety/EHS on incident investigations, root-cause documentation, and OSHA recordkeeping, including OSHA 300, 300A, and 301 logs and annual posting and electronic submission requirements.
• Manage claims through closure with the carrier, adjusters, medical providers, nurse case managers, and legal counsel as needed.
• Administer the modified-duty / return-to-work program, coordinating restrictions with supervisors and production leadership.
• Coordinate workers’ compensation leave with FMLA designation and ensure proper payroll and timekeeping treatment of lost time and indemnity.
• Track claim costs, lag times, and open-claim trends; support annual payroll audits and experience modification (EMR) review with the carrier and broker.

Payroll Processing – UKG Employee Pay

• Process accurate and timely weekly and/or bi-weekly payroll for hourly and salaried employees in UKG Employee Pay, including new hires, terminations, rate changes, and off-cycle payments.
• Audit payroll registers and pre-processing reports before final submission; research and resolve variances and discrepancies.
• Administer earnings and deductions, including overtime, shift differentials, bonuses, garnishments, child support orders, tax levies, benefit deductions, and 401(k) contributions.
• Calculate overtime and regular rate of pay correctly, including inclusion of non-discretionary bonuses and shift premiums, in compliance with the FLSA and applicable state requirements for multi-state employees.
• Support payroll tax compliance, quarterly and year-end processing, W-2 reconciliation, and responses to tax agency notices.
• Ensure payroll practices support federal-contract labor requirements, including Walsh-Healey Public Contracts Act and other contract-specific wage provisions as applicable.
• Respond to employee pay inquiries professionally and confidentially; prepare payroll-related reports for Finance, accounting, and audits.

Workforce Management – UKG Pro Workforce Management

• Maintain timekeeping configuration, including pay rules, work rules, schedules, accrual profiles, holiday rules, and pay code mapping.
• Monitor and resolve timecard exceptions (missed punches, unapproved overtime, early/late punches) with supervisors before each payroll close.
• Support managers and employees with timeclock, scheduling, and timecard approval workflows; train supervisors on proper editing and approval practices.
• Ensure accurate labor allocation and job/cost-center tracking needed for federal contract cost accounting and audits.
• Run and build WFM and payroll reports; support system upgrades, testing, and process-improvement initiatives across UKG modules.

Compliance, Records, and Audit Support

• Maintain accurate, audit-ready records for leave, workers’ compensation, timekeeping, and payroll in accordance with federal, state, and company retention requirements.
• Support federal-contractor compliance obligations, including OFCCP, DCAA-related timekeeping and labor-charging controls, and internal or customer audits.
• Handle sensitive employee information under strict confidentiality and data-security standards consistent with company and contractual requirements.
• Stay current on changes in FMLA, workers’ compensation, wage-hour, and payroll tax regulations and recommend policy or process updates.
• Perform other HR duties and special projects as assigned.

Required Qualifications

• Experience: Minimum of 3–5 years of human resources and/or payroll experience, including direct responsibility for FMLA administration, workers’ compensation, and payroll processing.
• UKG Workforce Management (Required): Demonstrated hands-on experience with UKG Pro Workforce Management (formerly UKG Dimensions/Kronos), including timecard management, pay rules, and accruals.
• UKG Employee Pay (Required): Demonstrated hands-on experience processing payroll in UKG Employee Pay / UKG Pro Payroll, including audits, deductions, and off-cycle processing.
• Regulatory knowledge: Working knowledge of FMLA, ADA, FLSA, USERRA, OSHA recordkeeping, and Florida workers’ compensation requirements.
• Accuracy: Exceptional attention to detail and accuracy with numbers, deadlines, and documentation.
• Confidentiality: Proven ability to handle highly sensitive medical, payroll, and personal information with discretion.
• Technology: Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, reconciliations), Word, and Outlook.
• Communication: Clear, professional written and verbal communication skills with employees at all levels, including production workforce, supervisors, carriers, and providers.
• Organization: Ability to manage multiple open leave cases, claims, and payroll deadlines simultaneously in a fast-paced manufacturing environment.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience in a manufacturing, defense, or federal-contractor environment.
• Multi-state payroll experience, including California wage-hour requirements.
• Professional certification such as SHRM-CP, PHR, Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Certified Leave Management Specialist (CLMS).
• Familiarity with federal contract labor requirements (Walsh-Healey, OFCCP, DCAA timekeeping standards).
• Bilingual English/Spanish or English/Haitian Creole.

Physical Demands and Work Environment

This position is primarily performed in an office setting at the Pompano Beach headquarters, with periodic visits to manufacturing and production floor areas to support incident investigations, timeclock issues, and employee needs. The role requires prolonged periods of computer work and may require lifting up to 15 pounds occasionally. Occasional extended hours may be required during payroll close, year-end, and audit periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Federal Contractor Requirements

• Background screening: Employment is contingent upon successful completion of a background check and drug screening.
• S. person status: Because this position may involve access to information subject to U.S. export-control regulations (ITAR/EAR), candidates may be required to be a U.S. person as defined by 22 CFR 120.62 (U.S. citizen, lawful permanent resident, or protected individual), or be eligible to obtain any required government authorization.
• Employment eligibility: Must be legally authorized to work in the United States; the company participates in E-Verify.

Equal Opportunity Employer

The Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. The Company is committed to affirmative action for individuals with disabilities and protected veterans in accordance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). Applicants requiring a reasonable accommodation during the application process may contact Human Resources.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be modified or reassigned at any time based on business needs. This job description does not create an employment contract; employment is at will.