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HR & Credentialing Specialist

AMBASSADOR ACADEMY ROBOTS & MENTORS

Philadelphia, PA

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JOB DETAILS
SKILLS
Background Investigation, CPR Certification, Check Processing, Childcare, Communication Skills, Detail Oriented, Documentation, External Audit, File Audits, File Maintenance, First Aid, Healthcare, Internal Audit, Leadership, Licensing, Mentoring, Offer Letters, Onboarding, Organizational Skills, Regulations, Training/Teaching
LOCATION
Philadelphia, PA
POSTED
30+ days ago
Benefits:
  • Competitive salary
  • Opportunity for advancement
  • Training & development

About the Role-In Person Office Position located in Philadelphia, Pa. 

Robots & Mentors is rapidly expanding and seeking a highly organized HR & Credentialing Specialist to manage onboarding, background clearances, and compliance for our multi-site youth programs. This role ensures every staff member meets state (OCDEL) and school-partner requirements before working with children.
If you excel at systems, documentation, and keeping teams compliant and audit-ready, this is your position.


What You’ll Do


  • Manage onboarding from offer letter to first day.
  • Process background checks, clearances, health assessments, CPR/First Aid, and mandatory trainings.
  • Maintain digital personnel files, trackers, and audit-ready documentation.
  • Support hiring activities: screening calls, scheduling, interviewing, reference checks, and file collection.
  • Provide weekly compliance updates to leadership.
  • Coordinate closely with Site Directors to ensure staffing readiness across all locations.
  • Conduct monthly internal file audits and assist with external licensing audits.



What We’re Looking For


  • 2+ years of HR, credentialing, & compliance experience -Required (childcare, OST, healthcare, or education preferred).
  • Strong understanding of—or the ability to quickly learn—PA childcare regulations (3270/OCDEL).
  • Extreme attention to detail with the ability to manage 50–100 staff files.
  • Clear communicator who can follow up professionally and consistently.
  • Tech-savvy and comfortable working independently in a remote environment.
Why Join Us?


  • Top-tier pay for HR/Credentialing specialists.
  • A mission-driven organization impacting hundreds of children daily.
  • A growing company with opportunities to expand your role over time.





About the Company

A

AMBASSADOR ACADEMY ROBOTS & MENTORS

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