Reporting to the General Manager – Human Resources, the HR Generalist will be responsible for the following:
Benefits Administration Support
The HR Generalist provides day-to-day operational assistance to the Compensation & Benefits Specialist, ensuring accurate execution of benefits programs and a responsive employee experience.- Serve as the first point of contact for employee benefits inquiries, resolving routine questions and escalating complex or plan-design matters to the Compensation & Benefits Specialist.
- Process benefits transactions — enrollments, qualifying life event changes, and terminations — accurately in the HRIS and with carriers, under the guidance of the Compensation & Benefits Specialist.
- Support the annual open enrollment process through employee communications, scheduling, HRIS data entry, and helpdesk assistance.
- Administer leave of absence programs (FMLA, ADA, state leave) including documentation, manager notifications, and employee correspondence; escalate complex accommodation or plan interpretation matters to the Compensation & Benefits Specialist.
- Coordinate workers’ compensation claim reporting, maintain case documentation, and liaise between employees, management, and the insurance carrier.
- Reconcile monthly benefits invoices and flag discrepancies to the Compensation & Benefits Specialist and Finance for resolution.
- Maintain organized benefits records and ensure all enrollment documentation is complete, current, and audit-ready.
- Educate employees on benefits programs, enrollment windows, and leave entitlements through structured communications and one-on-one support.
HR Compliance & Policy Administration
The HR Generalist owns day-to-day compliance execution and HR recordkeeping, ensuring the organization remains audit-ready at all times.- Ensure HR practices comply with applicable federal, state, and local employment laws including FLSA, FMLA, ADA, Title VII, EEOC, MSHA, and OSHA regulations.
- Maintain and periodically update the employee handbook and HR policy library in line with legislative changes and organizational requirements.
- Prepare and submit mandatory compliance filings including EEO-1, VETS-4212, ACA reporting, and applicable Minnesota state submissions.
- Conduct periodic HR audits of employee files, I-9 documentation, and HRIS data to ensure accuracy and compliance readiness.
- Manage the I-9 and E-Verify process for all new hires, ensuring documentation is completed accurately and retained per legal requirements.
- Monitor federal and Minnesota state employment law developments and brief HR leadership on relevant changes.
- Support employee relations matters including complaint intake, fact-finding, and documentation, maintaining confidentiality and legal compliance throughout.
- Coordinate MSHA and OSHA recordkeeping requirements with the Safety team, including OSHA 300 log maintenance.
- Maintain accurate and confidential employee records in the HRIS (Workday, ADP, or equivalent).
Recruitment & Onboarding Support
The HR Generalist provides coordination and administrative support to the Talent Acquisition Specialist to facilitate smooth recruitment operations and new hire onboarding.- Coordinate interview scheduling, candidate communications, and pre-employment screening logistics (background checks, drug screens, reference checks) as directed by the Talent Acquisition Specialist.
- Manage new hire onboarding administration: orientation scheduling, new hire paperwork, HRIS setup, and benefits enrollment, ensuring all compliance requirements are fulfilled prior to the start date.
- Maintain and post job descriptions across approved platforms as directed by the Talent Acquisition Specialist and hiring managers.
- Track onboarding completion status and provide regular updates to the Talent Acquisition Specialist and GM – HR.
HR Operations- Process employee lifecycle transactions — new hires, transfers, promotions, and separations — accurately in the HRIS.
- Support the performance management cycle, training administration, and employee engagement initiatives.
- Generate HR reports and provide data as required by the GM – HR, Compensation & Benefits Specialist, and Talent Acquisition Specialist.
- Contribute to HR team projects and process improvement initiatives aligned with Mesabi Metallics’ growth objectives.
Skills and Qualifications:- 3–7 years of progressive HR generalist experience with demonstrated strength in benefits administration and HR compliance.
- Solid working knowledge of federal and Minnesota state employment laws (FLSA, FMLA, ADA, Title VII, EEOC, ACA, MSHA).
- Hands-on experience administering health & welfare benefit plans, coordinating open enrollment, and managing leave of absence programs.
- Experience with EEO-1, ACA, VETS-4212, and other regulatory compliance filings.
- I-9 and E-Verify compliance experience required.
- Proficiency with HRIS platforms (Workday, ADP, UKG, or equivalent) and ATS tools.
- Experience in manufacturing, mining, construction, or heavy industrial environments strongly preferred.
- Ability to manage competing priorities and deliver results in a fast-paced, growing organization.
Education:- MBA or equivalent Master’s degree with specialization in Human Resources, Organizational Development, or a related field — required.
- Bachelor’s degree in Human Resources, Business Administration, or a related discipline.
- PHR, SPHR, SHRM-CP, or SHRM-SCP certification strongly preferred.
- Minimum 2 years of progressive HR generalist experience.
Physical Requirements:- Ability to sit for extended periods while performing computer-based work; occasional standing and walking throughout the facility.
- Ability to lift and carry up to 25 lbs. occasionally (e.g., HR files, training materials, office supplies).
- Must be able to work in a standard office environment at the Nashwauk, MN facility.
- Occasional visits to mine site or plant areas may require wearing PPE (hard hat, safety glasses, hi-vis vest, steel-toed boots) as directed.
- Must be able to work in northern Minnesota climate conditions as needed.
Salary$75,000 – $85,000 annually (commensurate with experience and qualifications)Competitive range benchmarked against northern Minnesota industrial market for an HR Generalist with MBA-level credentials and 3-7years of experience. Benefits: - Health Insurance: Comprehensive medical and dental coverage with an HSA option.
- Retirement Plan: 401(k) with 6% company match.
- Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.
- Paid Time Off (PTO): 0-5 Years: 120 hours per year.
5-10 Years: 160 hours per year.
10+ Years: 200 hours per year.
Plus 9 paid holidays.
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