Artificial Intelligence (AI), Background Investigation, Best Practices, Billing, Business Administration, Candidate Screening, Channel Strategies, Claims Management, Coaching, Communication Skills, Compensation and Benefits, Conflict Resolution, Construction, Data Quality, Distribution Services, Documentation, Employee Benefits, Employee Relations, Employee Retention, Employment Law, English Language, File Maintenance, HRIS/HRMS, Hair Styling, Human Resources, Human Resources Management, Human Resources Processes, Interviewing Skills, Landscaping, Leadership, Legal, Logistics, Maintain Compliance, Mergers and Acquisitions, Metrics, Offer Letters, On Site Support, Onboarding, Operational Strategy, Organizational Development/Management, Organizational Skills, Payroll Administration, Payroll Software/Services, Performance Management, Policy Development, Problem Solving Skills, Procedure Development, Process Improvement, Process Management, Quality Management, Reporting Skills, Scalable System Development, Staff Training, State Laws and Regulations, Training/Teaching, Worker's Compensation
Opportunity
Our client is seeking an experienced Human Resources Manager to establish and lead the HR function for a growing organization. Reporting directly to executive leadership, this individual will play a key role in shaping company culture, attracting and retaining top talent, improving HR processes, and building the infrastructure needed to support continued growth.
This is an excellent opportunity for an HR professional who enjoys creating structure, driving process improvements, and serving as a strategic business partner.
Position Summary
The Human Resources Manager will oversee all day-to-day HR operations, including talent acquisition, onboarding, employee relations, benefits administration, workers' compensation, compliance, employee records, training coordination, and HR process improvement.
The successful candidate will build scalable HR programs while partnering with leadership to support organizational growth and future expansion.
Primary Responsibilities
Talent Acquisition & Onboarding
- Manage full-cycle recruiting, including job postings, candidate screening, interviews, background checks, offer letters, and onboarding.
- Develop and maintain job descriptions and recruiting processes.
- Coordinate new hire orientation and onboarding documentation, including employment eligibility verification and payroll-related forms.
- Coordinate employee equipment, uniforms, and onboarding logistics.
Employee Relations & HR Administration
- Serve as a trusted HR resource for employees and managers.
- Support employee relations, coaching, conflict resolution, investigations, and performance documentation.
- Maintain employee personnel files and HR records.
- Ensure confidentiality while handling sensitive employee information.
Benefits Administration
- Administer medical, dental, vision, life, disability, retirement, and other employee benefit programs.
- Coordinate annual open enrollment and qualifying life event changes.
- Reconcile monthly benefit invoices and employee deductions.
- Serve as the primary point of contact for employee benefit questions.
- Administer company-sponsored employee assistance or educational benefit programs, as applicable.
Payroll & Leave Administration
- Maintain employee PTO, vacation, and leave records.
- Partner with payroll to ensure employee information is accurate and current.
- Assist with HR-related payroll administration as needed.
Workers' Compensation & Compliance
- Administer the company's workers' compensation program, including claims management, injury reporting, return-to-work coordination, and annual audits.
- Maintain compliance with applicable employment laws and regulations.
- Support unemployment claims and other employment-related compliance activities.
Training & Organizational Development
- Coordinate employee training and leadership development initiatives.
- Assist with performance management processes.
- Prepare HR reports, metrics, and compliance documentation for leadership.
Process Improvement
- Evaluate and improve HR processes and workflows.
- Assist with HR technology enhancements and system implementations.
- Develop scalable HR policies and procedures that support organizational growth.
- Support HR integration efforts associated with company growth initiatives.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- Five or more years of progressive Human Resources experience.
- Strong knowledge of employment law, benefits administration, workers' compensation, and HR best practices.
- Experience working with HRIS and payroll systems.
- Excellent communication, organizational, and problem-solving skills.
- Ability to exercise sound judgment and maintain confidentiality.
Preferred Experience
- Construction, field services, manufacturing, distribution, logistics, landscaping, or other labor-intensive industries.
- Supporting organizations experiencing growth and organizational change.
- Developing scalable HR policies, procedures, and systems.
- HR technology implementation or process improvement initiatives.
- Mergers, acquisitions, or workforce integration experience.
Success Measures
- Recruit and retain high-quality employees.
- Deliver outstanding employee support and service.
- Maintain HR compliance and accurate employee records.
- Successfully administer workers' compensation and related compliance programs.
- Improve HR processes and operational efficiency.
- Build an HR infrastructure capable of supporting continued organizational growth.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
V
Vaco LLC
Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.