HR & Office Administrator

Job Duties / Description

• Support core Human Resources functions including employee onboarding and offboarding, benefits administration, payroll coordination, compliance tracking, and maintenance of employee records
• Serve as a point of contact for employee questions related to HR policies, benefits, payroll processes, and general employment practices
• Assist with benefits enrollments and coordination with external vendors and providers
• Manage day-to-day office operations including supplies, equipment, facilities needs, vendor coordination, and general workspace organization
• Coordinate with building management and service providers to address maintenance, safety, and operational needs
• Coordinate schedules, meetings, internal events, and travel arrangements
• Greet visitors, manage incoming communications, and support a positive onsite experience
• Perform general administrative duties including document management, data entry, recordkeeping, and correspondence
• Provide administrative and documentation support for finance-related activities, including reporting, auditing support, and information processing
• Identify opportunities to improve HR, administrative, and office workflows; assist with documenting and implementing process improvements
• Support additional projects and initiatives as assigned by leadership

Requirements

• Associate's or Bachelor's degree preferred with proven experience in Human Resources, office administration, or a similar role
• General knowledge of payroll processing and tax regulations preferred
• Strong numeracy and foundational math skills with sound judgment and a high ethical standard
• Commitment to regulatory compliance and confidentiality
• Excellent critical-thinking, analytical reasoning, and research abilities
• Strong time management skills with the ability to prioritize, multitask, and follow up proactively
• Proficiency in an iOS-based computing environment and standard Microsoft Office applications
• Familiarity with secure email practices and document handling
• Strong communication skills and a service-oriented mindset
• Ability to work independently and collaboratively
• Willing and able to work onsite 90-100% of the time
• Ability to perform occasional lifting of approximately 30-50 pounds

Additional Information

• Schedule: Monday-Friday, flexible (40 hours per week)
• Location type: 90-100% onsite at St. Paul-area office

Benefits Summary

• Health insurance coverage
• Paid family and medical leave
• Long-term disability insurance
• Health Reimbursement Account (HRA)
• IRA retirement plan with company matching
• 20 days of paid time off annually
• 6 paid holidays each year
• Longevity recognition and rewards
• Public transportation reimbursement (Minnesota-based employees)
• Participation in an employee-owned trust

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.