HR & Office Coordinator

About the Role

We’re looking for a high‑energy, detail‑driven HR Coordinator who enjoys wearing many hats. This role is the heartbeat of our office, supporting HR operations, employee experience, and day‑to‑day office coordination. No two days are the same, and that’s exactly why this role is perfect for someone adaptable, service‑oriented, and eager to grow in HR.

You’ll work closely with the Head of HR to support employees across the organization and help ensure our people operations and office run smoothly. If you enjoy helping others, staying organized, and continuously improving how things are done, you’ll fit right in.

What You’ll Do

Employee Experience & HR Operations

• Serve as a friendly first point of contact for employee questions, requests, and support
• Complete Form I‑9s and verify employment eligibility documentation
• Initiate background checks and manage pre‑employment screening processes
• Lead employee onboarding, including new hire forms, orientations, and training
• Handle offboarding and termination processes
• Track performance reviews, pay increases, and related documentation
• Maintain accurate and confidential employee records in our HRIS and personnel files

Recruiting & Coordination

• Assist with the recruitment process by posting job ads, filtering applications, scheduling interviews, and drafting offer letters
• Track candidates through the hiring process in the HRIS
• Prepare and send follow‑up and status communications to candidates
• Partner with HR leadership to ensure a smooth and professional candidate experience

Office & Administrative Support

• Provide administrative support to the HR team and President, including correspondence and special projects
• Greet visitors, manage reception coverage, and serve as a professional gatekeeper
• Coordinate travel arrangements (air, hotel, rental cars) while ensuring compliance with company travel policies
• Schedule meetings, reserve conference rooms, and order meals for internal meetings
• Manage incoming packages and deliveries, and notify employees promptly
• Collaborate with the Maintenance team to address facility needs and repairs
• Maintain welcoming, organized common spaces, including reception, conference rooms, kitchens, and supply areas
• Manage office supplies, mail distribution, copier/printer readiness, and general clerical tasks

What You Bring

• High School Diploma or GED required
• 3+ years of administrative experience, including at least 1 year supporting HR functions
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new systems quickly
• Exceptional attention to detail with strong organizational and time‑management skills
• Strong interpersonal skills with the ability to connect easily with people at all levels
• Proven ability to juggle competing priorities and stay productive amid interruptions
• High level of discretion and professionalism when handling confidential information
• Excellent listening, communication, and follow‑through skills
• Initiative, flexibility, and a positive, service‑oriented mindset

Why You’ll Love This Role

• Varied, hands‑on work that touches every part of the organization
• A chance to grow your HR skills while supporting meaningful employee experiences
• High visibility and collaboration with leadership and cross‑functional teams
• A workplace that values improvement, teamwork, and genuine care for others