HR Onboarding and Support Specialist

Our Client, a Healthcare company, is looking for a HR Onboarding and Support Specialist for their Fairfield, CA  location.
 
Responsibilities:

• Effectively advises and educates managers on HR policies and procedures related to all HR Operations processes.
• Effectively coaches and advises leaders on proper HR processes, training them on use of system and HR procedures.
• Processes internal transfer including change of hour forms/PANS and Oracle internal transfers and promotions.
• Manage new hire onboarding red carpet processes including launching, case management of overall clearance processes. Transition of external hire including HR/Payroll systems employee profile loading, document management. Acts as a liaison for all involved/processing of retirements, manages resignations, terminations for cause and reductions in force support processes.
• Works with leaders on on-call availability; advises and follows process.
• Prints and prepares employee files as requested in support of Employee Relations.
• Manages data and transactions in HRIS and other HR databases.
• Conducts personnel file reviews with manager/employee.
• Supports survey HR file review for file prep.
• Tracks interim assignments and ending thereof, including processing in Oracle.
• Manages documents into document of records in Oracle as assigned.
• Works conditions of employment reports for required licenses and certifications for organization including flu and TB.
• Prepares corrective actions for conditions of employment. As requested may support  corrective action for attendance / tardies.
• Assists in providing support for office coverage as necessary.
• Manages anecdotal notes and other employee documents, creates file when employees term.
• Project Coordination as assigned.
• May provide support to HRBP or HR leaders as requested.
• Participates as a team member in quality improvement processes.
• Maintain confidential employee records, ensure compliance with federal and state labor laws.
• Provides guidance to employees and leaders related to all HR services.
• Performs other duties as assigned.

• Advanced proficiency in word processing, spreadsheets.
• Critical thinking.
• Willingness to learn, grow and expand knowledge of Human Resources.
• Excellent written, verbal, and phone communication skills.
• Must be highly computer literate.
• Database and spreadsheet experience required.
• Must be able to maintain strict confidentiality and discretion.
• High attention to detail and accuracy.
• Must be highly organized and be able to effectively multi-task while managing multiple projects in a busy office environment essential.
• Requires a high level of comfort with taking initiative and being accountable for team work and service excellence.
• Must be familiar with an have a working understanding of standard federal, state laws and regulations pertaining to employment and EEO.
• Must have a broad understanding of the principles of human resource management, common human resources, policies, procedures, and knowledge of one or more human resourse functional areas.
• Education:
• Education: Bachelor's Degree preferred or combination of work and education equivalent to 6 years. College level coursework in Business or Human Resources preferred.
• Licensure/Certification:
• PHR Preferred.
• Experience:
• Three years of experience in a Human Resources support.
• Three years administrative support experience with excellent customer service is required.
• Previous onboarding experience preferred.
• Project coordination preferred.
• Previous hospital human resources experience preferred.

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities