HR Personnel Benefits & Transactions Leave of Absence Assistant

HR Personnel Benefits & Transactions Leave of Absence Assistant

Salary

$56,455.04 - $84,682.57 Annually

Location

(Ramsey County Government Center) Saint Paul, MN

Job Type

Full Time

Job Number

2026-00415

Department

Strategic Team

Division

County Mgr/HumanRes/Admin

Opening Date

08/10/2026

Closing Date

8/21/2026 11:59 PM Central

Union

Local 8 - General County

FLSA Status

nonexempt

• Description
• Benefits
• Questions

Position Summary

Join our Leave of Absence team and help employees navigate important moments in their lives. In this role, you'll provide day-to-day administration of FMLA, Minnesota PFML, and other leave programs, including determining eligibility, reviewing documentation, tracking leave, and communicating leave requirements and status to employees and supervisors.

We're looking for a detail-oriented, dependable team member who values adaptability, collaboration, teamwork, and providing excellent customer service.

The current vacancies are in the Human Resources Department. The eligibility list created by these vacancies may be used to hire other vacancies in the department or County.

To administer and process departmental payroll, benefit related transactions, documents and payroll records, and ensure accurate personnel and payroll records for Ramsey County employees; to respond to internal requests for benefits related information; to implement personnel policies and procedures in accordance with state and federal law, labor contracts and County Human Resources (HR) Department rules, to coordinate unclassified, temporary and seasonal employee recruitment; and perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Flexible Workplace: This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy. To view Ramsey County's Flexible Workplace policy, go to: Flexible Workplace Policy

Examples of Work Performed

• Promote a diverse, culturally competent, and respectful workplace.
• Enter all departmental personnel transactions and documents for all employees into HRMS software.
• Complete and doublecheck all departmental personnel transactions and documents to comply with data entry deadlines, personnel rules, union contracts, compensation manual, applicable state and federal laws; perform corrections to transactions forms as required.
• Provide consultation to staff and management regarding interpretation of the departments use of personnel rules, county policies and procedures, union contract provisions and arbitration awards.
• Administer employee benefit programs at the department level and enter employee benefit changes.
• Run queries as assigned for daily, weekly, quarterly and annual reports.
• Maintain Compliance with County policy, collective bargaining agreements, and state and federal laws.

Leave of Absence PBTA

• Field and respond to inquiries related to leave of absence, including FMLA, military leave, parental leave, administrative leave, and MN Paid Leave.
• Enter all departmental personnel transactions and file documents related to leave of absence administration, including paid and unpaid leaves and return from leave.
• Track requests, use of time, and return status for various employee leaves of absence.
• Maintain records of employee life cycle transactions and prepare reports of leaves, employment status adjustments, and terminations.
• Coordinate and train department staff on proper time reporting procedure while on leave of absence.
• Perform data entry of payroll, benefit, and transaction details for employees on or returning from leave of absence.
• Maintain employee confidentiality while handling sensitive legal and medical records.
• Administer employee benefit programs at the department level including leaves of absence, workers compensation pay, and continuation of insurance coverages.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS (All): 1, 2, 3, 4, 5, 6, 7.

ESSENTIAL FUNCTIONS (Functional Area): All essential functions listed above as well as the assigned PBTA functional area, as assigned.

Minimum Qualifications

Education: High school graduation or equivalent.

Experience: Five years of clerical experience and one year of experience must be in human resources, payroll, benefits, accounting, budgeting, or equivalent.

Substitution: Equivalent combination of education and related experience.

Certifications/Licensure: None.

Exam/Screening Process Information

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Personnel Benefits Transactions Specialist - Leaves of Absence will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions -do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Human Resources Business Partner. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.

Veterans Preference: This is a classified position requiring an open, competitive selection process. Veterans Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veterans preference should update their veterans DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation :Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employees Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer :Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: amy.jannetto@ramseycountymn.us.

Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at https://assets.ramseycountymn.gov/files/2026-02/Total%20Rewards%20Guide%202026.pdf

• Medical, dental and vision insurance

• The County contributes a bargained percentage to the medical and dental monthly premium

• Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family

• Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity

• MetLife Dental Insurance - two plan options offered

• VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program

• Pre-tax medical, dental, vision monthly premium deduction option

• Dependent and Health Care Flexible Spending Accounts

• County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off

• Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)

• 11 scheduled holidays and two floating holidays

• Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below

• Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)

• Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits

• Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments

• New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years

• Deferred compensation - 457(b) account with employer match

• Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking

• Fully funded Metropass.

• Transportation/parking expenses reimbursement account

• Employee well-being

• Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.

• Wellness programming

• Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave

• County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available

• Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum

• Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development

• Tuition reimbursement, up to $4,000 per year

• Online professional development opportunities through the Learning & Development Center

• County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program

• Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey Countys 2026 benefits, visit: https://assets.ramseycountymn.gov/files/2026-02/Total%20Rewards%20Guide%202026.pdf

01

• Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.
• Yes
• No

02

• Select the option that best describes your highest level of completed education.
• High school diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

03

• Which best describes your clerical experience?
• Less than 1 year of experience
• At least 1 year of experience but less than 3 years
• At least 3 years of experience but less than 5 years
• At least 5 years of experience but less than 8 years
• 8 years of experience or more

04

Do you have at least one year of experience in human resources, payroll, benefits, or accounting?

• Yes
• No

05

Which of the following leave programs have you directly administered or managed where you were responsible for performing or overseeing one or more aspects of the leave process, such as determining eligibility, reviewing or tracking required documentation, communicating leave requirements and status, coordinating with employees, supervisors, medical providers, or vendors, tracking leave usage, or determining when leave begins, ends, or changes. Check all that apply.

• FMLA
• Minnesota Paid Leave/PFML
• Minnesota Earned Sick and Safe Time/ESST
• Minnesota Pregnancy and Parental Leave Act/PPLA
• Military Leave/USERRA
• ADA/Disability-related leave or accommodations
• Workers compensation leave
• Other protected or employer-provided leave
• None of the above

06

How much of your current or most recent position involves working collaboratively with others to accomplish shared work goals?

• Almost none
• Less than 25%
• 25% - 50%
• 51% - 75%
• More than 75%

07

What is the highest number of active leave or accommodation cases you have been responsible for managing at one time?

• 1 - 10
• 11 - 25
• 26 - 50
• 51 - 100
• More than 100

08

How frequently does your current or most recent position require you to work effectively with individuals who have different perspectives, communication styles, work approaches, or backgrounds?

• Rarely
• Occasionally
• Sometimes
• Frequently
• Almost always

09

Which of the following best describes your experience working in a unionized environment?

• No experience
• Worked in a unionized organization but had limited interaction with collective bargaining agreements or represented employees
• Regularly worked with represented employees and/or collective bargaining agreements
• Directly administered or interpreted provisions of collective bargaining agreements

10

Which of the following systems do you have experience working with? Check all that apply.

• Workday
• PeopleSoft
• Oracle
• UKG
• none of the above

11

Describe the experience indicated in questions 3 through 10. Include the name of your employer and provide specific details of the work you performed. Do not copy and paste your resume, a job description or indicate "see resume". If you do not have this experience, type "N/A in the space below."

Required Question

Employer Ramsey County

Address 121 East Seventh Place

Mail Stop 5200

Saint Paul, Minnesota, 55101

Phone (651) 266-2700

Website http://agency.governmentjobs.com/ramsey/default.cfm