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HR / Recruitment Assistant (Remote)

Gotham Biotech

Portland, ME(remote)

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JOB DETAILS
SKILLS
Administrative Skills, Applicant Tracking System, Business Administration, Candidate Qualification, Candidate Screening, Candidate Sourcing, Communication Skills, Continuous Improvement, Corporate Policies, Database Administration, Detail Oriented, Employment Law, HRIS/HRMS, High School Diploma, Human Resources, Human Resources Processes, Interviewing Skills, Maintain Compliance, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Needs Assessment, Offer Letters, Onboarding, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Professional Services, Regulatory Compliance, Reporting Skills, Talent Management, Time Management, Videoconferencing, Writing Skills
LOCATION
Portland, ME
POSTED
4 days ago

This is a remote position.

Summary
We are seeking a proactive and detail-oriented HR / Recruitment Assistant to support our remote talent acquisition team in identifying, attracting, and onboarding top-tier candidates. This role is critical to ensuring a seamless hiring process across departments, contributing directly to organizational growth and workforce development. As an HR / Recruitment Assistant, you will play a key role in managing recruitment workflows, coordinating interviews, maintaining candidate databases, and supporting HR initiatives. The ideal candidate thrives in a fast-paced, remote environment, demonstrates strong organizational skills, and possesses a passion for people and talent development. Your work will help shape the future of our team by ensuring we attract diverse, qualified professionals who align with our company’s mission and culture.

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Responsibilities

  • Coordinate end-to-end recruitment processes, including job posting, candidate sourcing, and interview scheduling.
  • Maintain and update candidate records in the applicant tracking system (ATS) with accuracy and confidentiality.
  • Assist in screening resumes and applications to identify qualified candidates for hiring managers.
  • Schedule and coordinate interviews with hiring managers, candidates, and external stakeholders across time zones.
  • Prepare and distribute offer letters, onboarding documents, and pre-employment paperwork.
  • Collaborate with HR and department leads to understand hiring needs and develop job descriptions.
  • Track recruitment metrics and provide regular reports on hiring pipeline progress and time-to-fill.
  • Support onboarding activities, including setting up new hire accounts, preparing welcome kits, and coordinating orientation sessions.
  • Ensure compliance with employment laws and company policies throughout the recruitment lifecycle.
  • Act as a first point of contact for candidate inquiries, providing timely and professional communication.
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Requirements

Requirements:
  • High school diploma or equivalent; bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
  • Minimum of ${experience} years of experience in HR, recruitment, or administrative support within a professional services or corporate environment.
  • Proficiency in HRIS and ATS platforms (e.g., Greenhouse, Lever, Workday, BambooHR).
  • Strong organizational and multitasking abilities with attention to detail.
  • Excellent written and verbal communication skills, with a professional demeanor.
  • Ability to manage multiple priorities in a remote, self-directed work environment.
  • Basic knowledge of employment laws and compliance standards (e.g., EEOC, FLSA).
  • Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Experience with video conferencing tools (e.g., Zoom, Microsoft Teams) and remote collaboration platforms.
  • Proactive problem-solving mindset and a commitment to continuous improvement in HR processes.

About the Company

G

Gotham Biotech

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