HR Specialist

Position Summary

The HR Assistant provides hands-on support for the daily operations of the Human Resources department, with a primary focus on recruiting and staffing logistics while also supporting HR/Payroll administration, onboarding, employee engagement, and compliance-related activities.

Supervisory Responsibilities

This position does not have formal supervisory responsibilities.

Essential Duties and Responsibilities

• Ensure accurate and timely entry, review, and submission of hourly employee time records to support on‑schedule payroll processing.
• Manage recruiting activities including job postings, candidate sourcing, interview scheduling, and follow-up communications.
• Conduct candidate screening, interviews, and reference checks.
• Coordinate onboarding, offboarding, employee recordkeeping, and HR documentation.
• Maintain employee files and support compliance with company policies and employment regulations.
• Respond to employee questions regarding benefits, payroll, and HR-related matters.
• Support employee engagement initiatives, company events, and internal communications.
• Support special projects and process improvement initiatives as assigned.
• Perform related duties as assigned.

Typical Working Conditions

• Work involves both office and site environments, requiring compliance with all safety and environmental standards and occasional evening or weekend work. Occasional offsite travel may be necessary depending on assigned duties.

Education and Experience

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Prior Human Resources, recruiting, administrative, or related professional experience preferred.
• Strong interpersonal communication skills.
• Highly organized and detail-oriented.
• Access to confidential and/or privileged information, accordingly, discretion, good judgment, and integrity is critical and required.

Skills/Competencies

• Attention to Detail (Imperative): Ability to consistently produce accurate, thorough, and high-quality work; proactively identify errors or omissions; and maintain organized, reliable systems in a fast-paced environment.
• Strong organizational and time management skills with the ability to manage multiple priorities without sacrificing accuracy.
• Excellent written and verbal communication skills, with careful attention to grammar, formatting, and clarity.
• Proven ability to manage extensive calendaring and scheduling with precision.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Adobe experience preferred.
• Ability to work independently while maintaining consistent standards of accuracy and follow-through.
• Professional demeanor with strong interpersonal skills.
• Sound judgment, discretion, and integrity when handling confidential or sensitive information.

What We Offer

• This position is expected to pay $63,000 - $75,000 annually; depending on skills, experience, education, and any certifications that are directly related to the position.

• Our health and welfare benefits are designed to invest in you and in the things you care about.

• We offer a 401k with a generous match, student loan repayment assistance, tuition reimbursement.

• To care for your wellbeing, we offer paid vacations and holidays, monthly wellness financial incentives, Employee Assistance Program.

• Health care offerings include medical, prescription drug, dental, vision, health savings account, flexible spending accounts.

• To assist you in leveraging the health care benefits, we offer personal health advocates, tele-medicine, surgery concierge services, diabetes care.

• Short-term disability, long-term disability, basic term life and accidental death and dismemberment coverage are provided at no cost. Optional coverages available include supplemental life insurance and supplemental accidental death and dismemberment insurance.

• The Company rather than management retains the discretion to add to or change duties of position at any time.