HR Specialist - Employment

JOB SUMMARY: The HR Specialist is responsible for administrative processes, special projects, and for providing support to the manager of a primary function within the Human Resources department. This position often requires the use of independent judgment and initiative to plan and execute functions.

ESSENTIAL FUNCTIONS:       

• Prepares reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• Enters critical employee data and runs relevant processes into HRIS databases
• Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
• Acts as project manager for special projects, which may include coordinating participants, disseminating information, and organizing events.
• Handles confidential information.
• Works closely with HR Point People throughout the Agency.
• Represents the HR department at internal and/or external events and meetings

SPECIALIZED FUNCTIONS:

1. Processes and maintains personnel requisitions in MyStaffingPRO and on the employee website, and coordinates the accurate information with managers.
2. Processes terminations and maintain appropriate separation forms and checklists updated.
3. Processes payroll advices and adheres to payroll deadlines.
4. Supports agency’s recruitment efforts: screening and sourcing resumes for assigned open positions through resume databases, conducts initial phone screenings, assists with scheduling interviews, and other staffing support.
5. Monitors Applicant Tracking System, including assistance with training new users and following up on incomplete applications, and also updates ATS as positions are filled.
6. Responsible for setting up and tracking pre/post-employment health screenings to ensure regulatory compliance.
7. Assists with Recruitment billing and running system reports.
8. Handles inquiries from staffing vendors and job candidates.
9. Provides HRIS integration support as needed.
10. Assists with job postings.
11. Familiarity with general employment laws.
12. Assists with Paylocity administration (timesheet issues, accrual management, employee information look ups as needed).
13. Assists with new hire documentation and credentialing as needed.
14. Supports during employee relations investigations as needed.
15. Participates in Career Fair Events and Trade Shows

SUPERVISORY REQUIREMENTS:  No

OTHER DUTIES:  Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, special administrative projects, etc.).   Participates in and supports CAS or agency wide events and committees as requested.