HR Specialist

About the Opportunity

This position is responsible for performing a variety of Human Resources (HR) functions to support daily operations. The ideal candidate will have experience across key HR areas, including leave of absence management, workers' compensation, compliance reporting, and employee offboarding. Strong communication skills-both written and interpersonal-are essential, along with the ability to problem-solve, think situationally, work independently, and manage tasks effectively in a fast-paced, time-sensitive environment. Maintaining a high level of confidentiality is a critical requirement for this role.

This position reports to the Senior Vice President of People

Key Responsibilities

Employee Support

• Serve as the primary point of contact for employee inquiries through the HR communication channels, providing guidance on HR policies and systems
• Deliver responsive, customer-focused support and maintain accurate records of inquiries and resolutions
• Escalate complex or sensitive employee issues to appropriate HR partners, ensuring timely and effective resolution
• Support employees in navigating HR systems and tools, troubleshooting issues as needed

HR Operations Support

• Maintain accurate employee data across HR systems, ensuring timely updates, reporting integrity, and alignment with organizational records (e.g., org charts, directories, access changes)
• Support data accuracy and integrity through regular audits and quality checks of HR systems in partnership with our HRIS Analyst
• Partner with payroll, accounting, and other teams to ensure accurate processing of employee-related transactions
• Process employee lifecycle transactions, including hires, changes, leaves, and terminations, in HR systems

Programs & Continuous Improvement

• Document and maintain HR workflows, documentation and standard operating procedures
• Identify and recommend opportunities to improve efficiency, supporting process improvements and automation initiatives
• Drive consistency and standardization across HR workflows

Employee Lifecycle Administration

• Partner with IT, Payroll, and Facilities to support HR processes
• Maintain and update employee data in HR systems and coordinate with related systems such as the Active Directory
• Facilitate the 30/60/90-day HR onboarding process, tracking check-ins between managers and new hires
• Support Philanthropy team efforts
• Coordinate end-to-end offboarding processes for exiting employees including temporary and contingent workers
• Track compliance with final pay requirements and benefits termination
• Schedule and track exit interviews and maintain related data
• Support employee job changes including promotions, transfers and related employee updates

HR Compliance & Tracking

• Maintain and monitor compliance trackers (I-9s, training, certifications, acknowledgments)
• Support internal audits, surveys, and documentation reviews
• Ensure employee records are accurate and compliant with legal standards
• Assist with maintaining HR policies and procedures

What You Bring

• 1-3 years of experience in HR, People Operations, or a related field
• Strong working knowledge of HR workflows, process work, and HRIS systems
• Exceptional attention to detail and ability to manage multiple priorities
• Strong organizational, analytical, and problem-solving skills
• Excellent communication skills and ability to handle sensitive information with confidentiality
• Commitment to delivering a high-quality, service-driven HR experience
• Ability to work independently while partnering effectively across teams
• Demonstrated flexibility and adaptability in a fast-paced, evolving environment
• Ability to manage shifting priorities and respond effectively to changing business needs

What we offer

At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $27.74 and $32.90, and your hourly pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.

Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.