HR Specialist

Summary and Objective

The Human Resources Specialist supports the daily functions of the Human Resources department by administering HR policies, programs, and practices. This role focuses on employee relations, compliance, benefits administration, HR systems, and performance management support, ensuring a positive employee experience and alignment with organizational goals.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Serve as a point of contact for employee inquiries regarding HR policies, procedures, and programs
• Provide guidance and support to employees and managers on workplace issues
• Assist in resolving employee relations concerns, conducting investigations when needed
• Promote a positive and inclusive workplace culture
• Maintain accurate employee records and ensure data integrity in HRIS systems
• Process employee lifecycle transactions (e.g., onboarding documentation, status changes, terminations)
• Ensure compliance with federal, state, and local employment laws and company policies
• Prepare HR reports, metrics, and documentation as needed
• Manage leave of absence processes, including FMLA, ADA, and other leave programs
• Support performance review processes and documentation
• Provide guidance to managers on performance improvement procedures
• Assist with tracking performance evaluation timelines and compliance
• Coordinate employee training programs and development initiatives
• Track training completion and maintain training records
• Support employee engagement and retention initiatives

Skills and Abilities

• Strong interpersonal and communication skills (oral and written)
• Ability to handle confidential information with discretion
• Strong organizational and problem-solving abilities
• Proficiency in HRIS systems (e.g., Paycom, Workday, ADP, etc.) and Microsoft Office

Competencies

• Microsoft Office Suite
• Proficient in Excel
• HRIS (Human Resources Information System)
• Integrity and confidentiality
• Attention to detail
• Customer service orientation
• Conflict resolution
• Time management and adaptability

Work Environment

• Typical office environment with exposure to noise from airplane machinery and jet engines

Physical Demands

• Ability to see, hear, and communicate clearly
• Ability to sit, stand, and walk for extended periods
• Ability to regularly lift/move up to 30 pounds

Dress Code and Uniform

• Well-groomed appearance
• Adherence to department dress code

Travel Required

• Ability to travel as required (up to 25%)

Required Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 2-5+ years of HR experience (generalist or specialist role)
• Experience in HR operations, employee relations, or benefits administration preferred
• Must be authorized to work lawfully in the United States and provide two forms of Federal Identification
• Must successfully complete a comprehensive background check prior to employment, including verification of previous employment, education, criminal history, and other relevant information necessary to determine suitability for the position
• Strong understanding of employment laws and HR best practices

Preferred Education and Experience

• Experience in the aviation industry or recruitment in a technical field
• SHRM-CP or PHR certification

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.