HR Specialist

Practice-Facing HR Support

• Support practice partners through onboarding, from contract signature to HR/payroll go-live.
• Serve as a first point of contact for HR-related inquiries from designated practice partners.
• Provide support on HR policies, procedures, employee relations, and best practices under California employment law.
• Assist practices with employee relations issues, performance management, and corrective action documentation.
• Conduct or assist in HR-related training sessions for practice managers and staff.
• Collaborate with 3rd-party HR vendors (e.g., Namely, Mineral, benefits brokers) to resolve escalated issues.
• Support the review of practice handbooks, job descriptions, and compliance checklists.

Employee Benefits & Payroll Coordination

• Support the administration of employee benefit programs (health, dental, vision, retirement, etc.) by coordinating between practices and benefits brokers.
• Assist with benefit enrollments, terminations, and employee inquiries.
• Facilitate introductions to benefit partners and track open enrollment tasks.
• Collect and verify payroll setup data for new practices; review payroll implementation and pay schedules for accuracy.
• Serve as a liaison between practices and payroll specialists to troubleshoot issues or discrepancies.

Compliance & Record-Keeping

• Ensure compliance with federal, state, and local employment laws and regulations for practice partners.
• Maintain accurate, organized, and confidential HR and payroll records in accordance with retention requirements.
• Conduct internal HR audits and assist in executing corrective action or improvement plans.
• Assist in tracking HR trainings, compliance deadlines, and policy updates.

Internal Support & Administration

• Provide direct administrative and project support to the Associate Director, HR Business Partner.
• Assist in drafting policies, SOPs, presentations, and internal HR communications.
• Help manage internal files, communications, and vendor relationships.
• Support HR data entry, reporting, and system maintenance within HRIS and project tracking tools.
• Help develop internal process improvements to increase operational efficiency and client satisfaction.

Collaboration & Communication

• Build strong, trusting relationships with practice partners and internal teams.
• Communicate clearly and professionally with physicians, practice managers, and external partners/vendors.
• Contribute to team meetings, special projects, and cross-functional initiatives supporting MedWay’s mission.

• 3+ years of HR experience in a related role.
• Prior experience in multi-site HR support, consulting, or healthcare environments strongly preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of California HR laws, wage & hour compliance, and employment best practices.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Proficient in HRIS and payroll systems
• Ability to handle sensitive and confidential information with discretion.
• Experience in healthcare or physician practice operations preferred.