HRIS Analyst III

Primary Location:

Nucleus Building - UMC

Address:

300 E. Market St. Louisville, KY 40202

Shift:

Job Description Summary:

About UofL Health:

UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.

With more than 12,000 team members-physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals-UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

Position Summary and Purpose

At the direction of the Manager, HRIS Technology and Analytics the HRIS Analyst III supports and leads HRIS initiatives, projects, and applications. This position is responsible for supporting operational data needs in our HR applications, including Workday, HealthStream and any future applications that the company will utilize. This role will also ensure all vendor interfaces (for both internal and external) are maintained. The HRIS Analyst III will participate in the identification and implementation of new modules/functionality and applications as appropriate as well as ongoing support and administration of existing applications. This position will be expected to drive, influence, and partner with HR, IT and our end-users to best leverage the systems and processes currently in place and to drive improvements where necessary.

This position will support cross functional teams within HR: Benefits, Time Tracking, Payroll, & Compensation.

Essential Functions:

• Provide HRIS production support including, but not limited to
• Data entry and maintenance
• Workflow management and documentation
• Data auditing (including historical data)
• Research and resolve system related issues
• Perform scheduled activities (e.g., mass updates)
• Recommend solutions or alternate methods to meet new and existing requirements.
• Assist with implementation of new functionality which will include test scripts, testing, creating user documents and training documents.
• Document and implement process improvements related to policy changes and/or organizational changes.
• Develop and maintain report templates to support ongoing customer needs.
• Support data integrity in systems by running queries and analyzing data.
• Take lead on HRIS projects and initiatives and work closely with other analysts on ad hoc reporting and data analysis.

Other Functions:

• Provide leadership to the HRIS Analysts by providing technical support in performing tasks
• Assist in the review, testing and implementation of system upgrades and/or updates.
• Collaborate with HR and IT to coordinate fixes and upgrades.
• Partner with business to gather and create requirements documentation for new functionality.
• Support system-based open enrollment.
• Serve as a liaison with external third parties and other stakeholders (e.g. payroll, ADP, finance, benefit vendors, etc.).
• Support from an HRIS standpoint internal HR initiatives and projects
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
• Performs other duties as assigned.

Additional Job Description:

Job Requirements

(Education, Experience, Licensure and Certification)

Education:

• High school diploma or GED/Equivalent (required)
• Bachelor's degree in Human Resources, Computer Science, Data Management, Information System, Business Administration or other related field (preferred)

Experience:

• 8 - 10 years previous HRIS experience (required) Benefits, Time Tracking, Payroll, & Compensation (required)
• 2+ years experience functioning as an HRIS analyst in Workday (required)

Certification:

• SHRM-CP (preferred)

Job Competency:

Knowledge, Skills, and Abilities critical to this role:

• Problem Solving - find solutions to difficult or complex issues through examination of all factors and possible alternatives
• Trouble Shooting - trace and correct faults in a mechanical or electronic system
• Auditing - perform a comprehensive objective and systematic verification of current practices, data, documentation, policies and procedures
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Self-Awareness - ability to reflect, understand limitations, and seek appropriate assistance and guidance
• Workflow Management - identification, organization, and coordination of a particular set of tasks that produce a specific outcome
• Detail oriented - pay attention to small, important pieces of information that helps make up the big picture
• Strong auditing acumen

Language Ability:

• Must be able to communicate effectively in both verbal and written formats.
• Professional verbal and written communication skills

Reasoning Ability:

• Able to critically think through complex systems and analyze multiple data sets
• Ability to break down problems or tasks; scanning prior knowledge and experience to identify causes and consequences of events
• Ability to audit and recognize inconsistencies within a data set or business process

Computer Skills:

• Strong acumen in Microsoft Office Suite, especially Excel
• Must have the capacity to learn other relevant systems and databases, as needed

Additional Responsibilities:

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
• Maintains confidentiality and protects sensitive data at all times
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation:

At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:

• Honoring and caring for the dignity of all persons in mind, body, and spirit
• Ensuring the highest quality of care for those we serve
• Working together as a team to achieve our goals
• Improving continuously by listening, and asking for and responding to feedback
• Seeking new and better ways to meet the needs of those we serve
• Using our resources wisely
• Understanding how each of our roles contributes to the success of UofL Health