Hris Specialist

The HRIS Specialist serves as the primary administrator and subject matter expert for the organization's Human Resources Information Systems (HRIS), ensuring the integrity, security, and optimization of employee data and HR technology platforms. This role is responsible for data maintenance, business process improvement, reporting and analytics, integration support, compliance support, and ongoing system administration across the employee lifecycle.

The HRIS Specialist partners closely with Payroll, Benefits, Talent Acquisition, Compensation and Finance, to deliver scalable and efficient HR solutions that support organizational growth and a positive employee experience.

Essential Duties and Responsibilities

• Serve as the primary administrator for the Human Resources Information System (HRIS), including system configuration, maintenance, and ongoing optimization.
• Configure and maintain workflows, business processes, organizational structures, and system settings.
• Administer employee and manager self-service functionality.
• Monitor and advise on system release activities, including evaluating new features and recommending enhancements.
• Maintain system documentation, procedures, and training materials.
• Ensure the accuracy, completeness, and integrity of employee data across all HR systems.
• Conduct routine audits and data validation activities to identify and resolve discrepancies.
• Establish and maintain data governance standards and documentation.
• Develop, maintain, and distribute standard and ad hoc reports, dashboards, and workforce metrics.
• Support reporting requirements for leadership, Finance, Compensation, Benefits, and Talent Acquisition.
• Analyze trends and provide actionable insights through workforce data and reporting.
• Support compliance reporting requirements including EEO-1, ACA, affirmative action, and other regulatory filings.
• Monitor integrations between HRIS and third-party systems, including benefits administration, payroll, timekeeping, recruiting, performance management, and learning platforms.
• Coordinate with vendors and internal stakeholders to troubleshoot issues and implement enhancements.
• Participate in vendor evaluations and support technology implementation projects.
• Identify opportunities to automate and streamline HR processes.
• Support HR technology projects, implementations, upgrades, and system enhancements.
• Document business requirements and develop solutions that improve efficiency and the employee experience.
• Assist with testing strategies, user acceptance testing (UAT), and change management initiatives.
• Serve as the primary point of contact for HRIS-related inquiries and system issues.
• Provide training and guidance to HR, managers, and employees on system functionality and best practices.
• Create user guides and deliver ongoing education to improve system adoption.
• Support internal and external audits related to employee data, benefits, payroll, and HR processes.
• Ensure compliance with applicable federal, state, and local employment laws and data privacy requirements.
• Maintain appropriate documentation and controls to support regulatory compliance.