HRIS Specialist

Position Summary: The HRIS Specialist is responsible for the administration, maintenance, integrity, and optimization of the Council’s Human Resources Information System (HRIS) and related HR technology. Reporting to the Senior Director of Human Resources, this position serves as a key resource for employee data management, HR reporting, system support, process improvement, and the accurate administration of core HR processes.

The HRIS Specialist works closely with Human Resources leadership, managers, Finance/Payroll, and other internal stakeholders to ensure employee information is accurate, secure, and maintained in accordance with organizational policies and applicable laws and regulations.

Essential Duties & Responsibilities:

HRIS Administration: Serve as the primary day-to-day administrator and subject matter resource for the Council’s HRIS and related HR technology platforms; maintain employee records, organizational structures, job information, compensation data, benefits information, employment status, workflows, user roles, permissions, security access, procedures, and user guides.
Employee Lifecycle & Data Integrity: Process and monitor new hires, transfers, promotions, status changes, leaves, and terminations; perform routine audits to identify and correct data inconsistencies, errors, or incomplete information.
Reporting & Compliance: Analyze HR data to support workforce planning, employee trends, turnover, staffing, compensation, compliance, and organizational decision-making; assist with annual reporting, audits, compliance reporting, and organizational surveys.
Payroll, Benefits & Reconciliation Support: Partner with Payroll and Finance to ensure HRIS data supports payroll processing; support benefits administration, employee eligibility, enrollment accuracy, and reconciliation between HR, payroll, benefits, and other systems.
Process Improvement & HR Technology Projects: Identify opportunities to streamline HR processes through automation, improved workflows, and better use of HR technology; participate in system implementations, integrations, upgrades, testing, and enhancement projects.
Employee, Manager & Stakeholder Support: Respond to HRIS questions, troubleshoot system issues, provide training and guidance on appropriate HRIS use, and serve as a knowledgeable resource for employees, managers, HR leadership, vendors, and internal stakeholders.
Confidentiality & Special Projects: Protect confidential employee information, exercise discretion with sensitive HR matters, assist the Senior Director of HR with daily duties, and complete special projects as assigned.

Required Qualifications:

Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field; equivalent combination of education and experience may be considered.
2–4 years of experience in HRIS administration, HR operations, HR data management, or a related HR technology function.
Experience working with an HRIS platform and managing confidential employee information.
Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and a commitment to data accuracy and confidentiality.
Proficiency with Microsoft Office, particularly Excel, including sorting, filtering, formulas, pivot tables, and data analysis.
Ability to communicate effectively with employees, managers, HR professionals, technology vendors, and internal stakeholders.
Demonstrated ability to manage multiple priorities, meet deadlines, work independently, and contribute effectively in a team environment.
Commitment to shared leadership, sound judgment, strong customer service, and service excellence.
Experience in a non-profit organization.
Proficiency in Salesforce, Looker, and Litmos software platforms.
Bilingual ability in Spanish and English.

Additional Requirements:

Willingness and ability to work regular and varied hours, including evenings and weekends.
Travel throughout council jurisdiction, up to 25% of the time.
Valid driver’s license, use of a personal vehicle, and proof of current vehicle insurance.
Ability to successfully pass background screening and register annually for GSUSA membership.

Physical Requirements:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to withstand: 

Prolonged periods sitting at a desk and working on a computer. 
Must be able to lift and/or move up to 25 pounds at times. 

Core Competencies​​​​​​​:  

Business First Mindset
Communicator
Critical Thinker
Customer-Centric
Digital, Virtual and Technical Proficiency
Financial Acumen
Leadership and Stewardship
Learning and Innovation
Relational Intelligence
Social Justice and Inclusion (DEI)


DISCLOSURE & ACKNOWLEDGEMENT
The statements above reflect the essential functions and qualifications for this job, but should not be considered an all-inclusive listing. Employees may be asked to perform other duties as needed to ensure the smooth functioning of Council operations. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please be advised that this document should not be construed, in any manner, as a contract of employment. All employees of the Girl Scouts of Citrus are employees "at-will." By signing below, I acknowledge I have read, understand and am able to successfully perform the responsibilities and requirements of this position as described.