HSE/HR Admin (CO, Denver)

Brief Description

The HSE/HR Admin provides assistance to the HSE/HR departments within the corporate office. In addition to providing reception services, typing, filing and scheduling, the employee performs duties such as coordination and minutes of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects, this position answers non-routine correspondence and assembles highly confidential and sensitive information. The HSE/HR Admin will be a primary administrator of the company's online compliance systems. The HSE/HRAdmin deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Arrives to work on time and completes shift as specified
• Organizes and prioritizes large volumes of information and calls
• Answers telephone, retrieves messages from voicemail and forwards to appropriate person or department in a timely manner
• Greets visitors and determines whether they should be given access to specific individuals
• Receives, sorts, and routes mail and deliveries
• Administers online HSE compliance databases
• Maintains and uses office machines, assists users, and orders and maintains office supplies
• Reviews and codes monthly delivery service invoices and submits to Accounts Payable in a timely manner
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Assists AP department as needed with vendor setup, invoices, etc
• Assists Human Resources, Operations, and HSE staff with overflow (i.e. correspondence, data entry, collating, binding, etc)
• Prepares daily Morning Meeting reports
• Acts as a liaison with other departments and outside agencies, including high-level staff such as senior vice presidents and directors. Handles confidential and non-routine information and explains policies when necessary.
• Other projects and duties as assigned.