ARMADA INC. POSITION DESCRIPTION TITLE: Human Resources Assistant REPORTS TO: Human Resources Manager FLSA STATUS: Non-Exempt FT / PT STATUS: Office LOCATION: Spanish Fort, AL Office SUMMARY Perform administrative duties related to the operations of the human resource department. ESSENTIAL DUTIES & RESPONSIBILITIES - Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
- May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
- Maintain employee HR/Payroll databases - including data entry and verification of entered information
- Assist with new hire processing
- Setup and maintain employee files either physically, electronically or both
- Reach out to the field as needed regarding HR/Payroll information
- Assist in review of per diem documentation
- Assist in tracking employee statuses, identifying missing information, and requesting updates from the field
- Submit verifications of employment, unemployment, and other similar requests
- Communicate and track random drug screen selections monthly
- Answering HR calls and assisting in routine inquiries, routing other calls appropriately
- Perform other related duties as assigned
SUPERVISORY RESPONSIBILITY KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES - Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite or related software.
- Knowledge of employment-related laws and regulations preferred
- Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
- Ability to communicate bilingually in English and Spanish preferred
EDUCATION AND EXPERIENCE - Highschool Diploma or Equivalent
- One or more year's related experience and/or training preferred
- Experience within the Maritime industry preferred
WORKING CONDITIONS / PHYSICAL REQUIREMENTS - Work is conducted indoors in an office environment
- Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
- Must be able to communicate effectively via phone or email with personnel at remote job sites
- Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
- May be required to climb stairs
EQUIPMENT USED - Computer, telephone, fax machine, copy machine, adding machine, scanner
*This is a general list and is not all inclusive. REASONABLE ACCOMMODATIONS - Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions
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