Human Resource Assistant

WAYNE COUNTY REGIONAL EDUCATIONAL SERVICE AGENCY POSITION DESCRIPTION

POSITION TITLE: Human Resource Assistant

PAY SCHEDULE: Non-Bargaining Schedule - 12 Month - Grade 0

SUPERSEDES: Secretary to the Board of Education and Human Resources

REVISION DATE: 9/14/2026

BROAD FUNCTION: Primary contact for fingerprinting processes for Wayne RESA and Wayne County consortium districts. Provides day-to-day clerical support services to the Human Resource Department. DUTIES & RESPONSIBILITIES: Maintains regular in-person attendance. Review, process, maintain, and provide customer service for criminal record check information and related documents for Wayne RESA, local school districts, Public School Academies, and substitute employees in Wayne County. Process paperwork to facilitate sharing of fingerprint records among school districts in and outside of Wayne County. Provide technical assistance and support regarding compliance with criminal background check policies, procedures, state and federal laws and requirements. Comply with State and Federal laws regarding fingerprinting processing, storage, sharing, and destruction. Initiate and/or respond to routine and general correspondence and requests. Develop and maintain a document control system including mail tracking, follow-up, and comprehensive filing procedures, as well as procedures to ensure greater efficiency in office operations. Format, type, and disseminate correspondence, reports, minutes, publications, and documentation; revise, edit, and improve general correspondence and reports. Manage routine office functions and maintain computerized calendars. Coordinate authorizations for payments and maintain records of expenditures. Acts in a confidential capacity providing general clerical and office support to the Human Resource Department, other Wayne RESA departments and external clients. Models behavior that exemplifies leadership, service, collaboration, and excellence. Pursues professional development of skills and knowledge necessary for the effective performance of the role. Performs other duties as assigned. RELATIONSHIPS & CONTACTS: INTERNAL Human Resource team and Wayne RESA Staff EXTERNAL State and local school staff, Michigan State Police, Fingerprint vendors, and substitute staffing company employees. SUPERVISION RECEIVED: Supervision is received from the Human Resource Manager

SUPERVISION EXERCISED: None

QUALIFICATIONS:

Education: High school diploma or equivalent required. Associate degree or higher in Human Resources or related field preferred. Experience: Two (2) years of experience in a Human Resource Department preferred or a minimum of five (5) years of general clerical experience required. Required Special Skills and Training: Must be highly organized, efficient, and able to multitask. Demonstrated ability to follow established rules, regulations, and processes. Demonstrated critical thinking, deductive reasoning, and problem-solving abilities. Demonstrated verbal, written, and reading comprehension skills. Demonstrated ability to be resourceful, flexible, and adaptable. Demonstrated ability to work collaboratively and effectively in a team environment. Demonstrated ability to plan, implement and manage both short- and long-term projects. Demonstrated skill working with diverse populations. Demonstrated ability to understand and implement State and Federal laws and confidentiality requirements. Excellent customer service and interpersonal skills. Proficiency in using the Microsoft Windows desktop operating system and Windows-based software. TESTED SKILLS Keyboarding - 45 wpm Word; Excel; Alpha Filing; Spelling USE OF THIS POSITION DESCRIPTION

This position description is not intended and should not be construed to be an exhaustive list of all the duties, responsibilities, skills, efforts, or special conditions associated with this position. Date of Position Creation: 7/1/2018