Human Resource & Finance Operations Manager

Wareham Public Schools is seeking an experienced Personnel & Finance Operations Manager to oversee the District's personnel operations and provide management and oversight of payroll, salary administration, and personnel-related financial systems. Reporting to the Superintendent of Schools and Director of Finance, the Manager serves as a key connection between Personnel/HR, Payroll, Finance, and district administration. The position requires a high level of confidentiality, accuracy, organization, and knowledge of employment practices and collective bargaining agreements.

Human Resource Management:

• Coordinate hiring, job posting, onboarding, and employee separations, including verification of position and compensation authorization.
• Oversee personnel records, employee documentation, and benefits coordination.
• Administer employee leaves, including FMLA, parental, medical, and other applicable leaves; maintain required records and coordinate return-to-work arrangements.
• Oversee employee attendance procedures and provide guidance to schools and departments.
• Coordinate benefits enrollment, changes, and separations with appropriate Town and retirement personnel.
• Coordinate unemployment, workers' compensation, accident, and other employment-related claims.
• Provide guidance to employees and administrators regarding personnel procedures, collective bargaining agreements, and employment practices.
• Develop and maintain consistent Personnel/HR procedures across the District.

Finance Operations Management:

• Direct the payroll office operations and provide oversight and guidance to payroll staff.
• Review payroll warrants and pre-process reports prior to authorized approval.
• Verify employee compensation, including salary placement, stipends, longevity, overtime, retroactive adjustments, and other approved payments.
• Oversee payroll requirements related to deductions, tax levies, child support orders, retirement reporting, and other obligations.
• Serve as the escalation point for complex payroll and compensation matters.
• Assist the Director of Finance with monitoring and reconciling salary expenditures.
• Maintain position control, including approved positions, FTEs, staffing levels, and salary allocations.
• Oversee Alpha Reporting
• Prepare salary projections and reports related to payroll, substitutes, overtime, stipends, and other personnel costs.
• Provide salary calculations and projections for collective bargaining and contract negotiations as directed.
• Suport personnel-related grant documentation, audits, cost allocations, and required financial reporting.
• Coordinate payroll reporting with the School Committee, Town, retirement systems, and other agencies.
• Maintain appropriate internal controls and separation of payroll preparation, review, and approval.
• Assist the Director of Finance with weekly warrant review, purchase requisitions, and budget reports for principals and departments.