Human Resource & Payroll Coordinator

We are seeking a detail-oriented and organized Human Resources & Payroll Coordinator to manage day-to-day administrative, payroll, and onboarding operations across our multi restaurant organization. This role serves as a critical bridge in managing team member data, processing bi-weekly payroll, and ensuring compliance. The ideal candidate will be a self-starter capable of working efficiently in a fast-paced environment, balancing regular weekly tracking with time-sensitive daily requests.

• Expected Hours: 20 to 25 hours per week (with potential up to 40 hours based on task assignment and candidate preference).
• Location: On-site

Key Responsibilities

Payroll Administration & Reconciliation (Bi-Weekly)

• Run and format multi-restaurant pay period reports and time punch change approval tracking utilizing LifeLenz, our time-tracking software.
• Reconcile administrative hours using cross-platform data points.
• Maintain the master payroll Excel spreadsheet: input raises, vacation time, 401(k) updates, and uniform deductions.
• Prepare payroll for executive sign-off and distribute regular Director hour/rate reports.
• Print physical checks and maintain physical deduction records.

Onboarding & Employee Lifecycle Management

• Facilitate onboarding for new team members by verifying tax information, inputting direct deposit accounts, entering availability, and entering wages into our payroll system.
• Execute mandatory compliance checks including WOTC verification, I-9 paperwork, and government reporting.
• Track team member training (30-day, Cyber Security, and Annual requirements).
• Coordinate offboarding steps upon receiving termination notices, utilizing tracking systems to complete personnel exits.

General HR Administration & Daily Support

• Manage data entry across organizational tracking sheets.
• Complete Verification of Employment (VOE) requests as needed.
• Respond efficiently to third-party administrator (Sedgwick) inquiries regarding worker accidents and claims.
• Provide administrative support for data updates, including team member name changes and issuing temporary passwords.
• Organize and maintain precise physical and digital personnel filing systems.

Qualifications & Key Skills

• Experience: Previous administrative experience in payroll, bookkeeping, or human resources preferred but not required.
• Technical Proficiency: Comfortable navigating multi-platform systems including advanced spreadsheets in Microsoft Excel/Google Sheets.
• Attributes: Positivity, strong organizational skills, high attention to detail, and a strict commitment to maintaining data confidentiality.
• Efficiency: Ability to work independently and manage a steady workflow with some oversight including a weekly meeting to review work with supervisor.

Chick-fil-A, Inc. is a family owned and privately held restaurant company founded in 1967 by S. Truett Cathy. Devoted to serving the local communities in which its franchised restaurants operate, and known for its original chicken sandwich, Chick-fil-A serves freshly prepared food in more than 2,300 restaurants in 47 states and Washington, D.C.

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